Admin Executive | Pasir Gudang

Hirehub Management Sdn. Bhd.; Pasir Gudang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading management firm is seeking an Admin Executive in Pasir Gudang, Malaysia, to oversee office operations. Responsibilities include managing office supplies, handling communications, organizing meetings, and assisting HR tasks. The ideal candidate should have previous experience in administration, strong organizational skills, and proficiency in MS Office. This is an opportunity to contribute to a new manufacturing facility in a dynamic environment.

Qualifications

• Proven experience in administrative roles or office management.
• Strong organizational and multitasking skills.
• Excellent communication skills (both verbal and written).
• Attention to detail and problem-solving abilities.

Responsibilities

• Oversee the smooth operation of office functions.
• Maintain accurate filing systems and manage office documents.
• Handle incoming and outgoing communications.
• Organize meetings and prepare agendas.
• Assist with employee records and HR-related tasks.
• Input data and prepare reports for administrative purposes.
• Coordinate with vendors for office supplies and services.
• Assist in planning office events and activities.

Skills

Organizational skills

Multitasking

Communication

Attention to detail

Problem-solving

Tools

MS Office (Word, Excel, PowerPoint)

Job description

About the job Admin Executive | Pasir Gudang

Company Background:

Our client company, with its headquarters in Japan, is set to establish a new manufacturing facility at Pasir Gudang, Malaysia. This plant will focus on electromechanical assembly and advanced material fabrication for semiconductor equipment, designed to meet customer needs while also expanding the company's global business.

Key Responsibilities

• Oversee the smooth operation of office functions, including organizing office supplies, equipment, and resources.
• Maintain accurate filing systems (both physical and digital) and manage office documents efficiently.
• Handle incoming and outgoing communications, including emails, phone calls, and mail.
• Organize meetings, prepare agendas, take minutes, and schedule appointments for senior management and staff.
• Assist with employee records, leave management, and other HR-related tasks.
• Input data into systems, prepare reports, and maintain records for administrative purposes.
• Coordinate with vendors for office supplies and services, ensuring cost-effective purchasing and delivery.
• Assist in planning and coordinating office events, meetings, and employee activities.
• Provide support to staff in day-to-day office tasks, ensuring a productive work environment.

Qualifications

• Proven experience in administrative roles or office management.
• Strong organizational and multitasking skills.
• Excellent communication skills (both verbal and written).
• Proficient in MS Office (Word, Excel, PowerPoint).
• Attention to detail and problem-solving abilities.
• Ability to handle confidential information with discretion.