Personal Assistant cum Head of Administration

Sunsuria Berhad; Sepang; On-site; MYR 250,000 - 300,000; Full time

Job summary

An international educational institution located in Selangor, Malaysia is seeking a Personal Assistant cum Head of Administration. The role demands providing comprehensive support to the COO while overseeing school operations, managing administration functions, and ensuring effective cross-department communication. The ideal candidate should have significant experience (8-10 years) as a Personal Assistant, preferably within educational or corporate frameworks. Proficiency in Mandarin and English is essential, alongside strong organizational and interpersonal skills.

Qualifications

• 8-10 years of relevant working experience, with at least 5-7 years in a Personal Assistant / Executive Assistant role.
• Proven experience overseeing administrative functions, office operations, or small admin teams.
• Prior experience in an education, institutional, or structured corporate environment is an added advantage.

Responsibilities

• Provide comprehensive personal assistant support to the COO.
• Oversee and manage the administration function.
• Act as a central point of contact for cross-departmental coordination.
• Support governance, documentation, reporting, and compliance matters.
• Supervise and support administrative staff.

Skills

Fluent in Mandarin

Fluent in English

Articulate in Bahasa Malaysia

Strong organizational skills

Multitasking ability

Interpersonal skills

Communication skills

Job description

Personal Assistant cum Head of Administration

Concord College Sepang is an international school committed to providing a holistic, values-based education that nurtures academic excellence, character development, and global citizenship. Working closely with our leadership team, staff, parents, and external partners, the College strives to create a supportive, well-governed, and student-centred learning environment where both educators and learners can thrive.

Job Description

The Personal Assistant cum Head of Administration plays a key role in supporting the Chief Operating Officer (COO) and ensuring the smooth and effective administration of the College. This position requires a high level of professionalism, discretion, and collaboration, with a strong understanding of the education environment.

Key Responsibilities

Provide comprehensive personal assistant support to the COO, including diary and schedule management, meeting coordination, preparation of documents, minute‑taking, follow‑ups on action items, and handling confidential correspondence.

Oversee and manage the Administration function to ensure smooth and efficient day‑to‑day school operations.

Act as a central point of contact for cross‑departmental coordination, ensuring effective communication and timely follow‑through.

Support governance, documentation, reporting, and compliance matters, including requirements related to regulatory bodies and the Ministry of Education (MoE).

Supervise, guide, and support administrative staff; continuously improve administrative processes and systems.

Liaise with HQ, school leadership, teaching teams, parents, and external stakeholders in a professional and service‑oriented manner.

Support the planning and coordination of school meetings, projects, events, workshops, and official visits.

Monitor deadlines and follow up on decisions and action items arising from meetings.

Assist with budget tracking, expenditure monitoring, and basic financial reporting for administrative functions.

Requirements

Minimum 8‑10 years of relevant working experience, with at least 5‑7 years in a Personal Assistant / Executive Assistant role supporting senior management.

Proven experience overseeing or leading administrative functions, office operations, or small admin teams.

Prior experience in an education, institutional, or structured corporate environment is an added advantage.

Fluent in Mandarin and English; articulate in Bahasa Malaysia.

Mature, firm yet approachable, proactive, solution‑oriented, and highly discreet in handling sensitive matters.

Strong organizational, multitasking, interpersonal, and communication skills.

Able to work independently, exercise sound judgment, and collaborate effectively with diverse stakeholders.

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Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as a Head of Administration?