HR & ADMIN EXECUTIVE/ASSIT.MANAGER/MANAGER

SANCora; Selama; On-site; MYR 40,000 - 60,000; Full time

Job summary

A human resource management company in Malaysia is looking for an HR & Admin Executive/Assist. Manager/Manager. This role involves maintaining and enhancing HR strategies, overseeing Foreign Workers Management, and managing payroll processes. The ideal candidate should have at least a degree in HR Management, with a minimum of 5 years of relevant experience. Strong knowledge of Malaysian Labour Laws and excellent communication skills are essential for success in this position. The company offers a competitive salary and opportunities for professional development.

Qualifications

• Preferably Degree in Human Resource Management, Business Administration or equivalent.
• Minimum 5 years’ experience in handling Administration and Human Resource Dept.
• Familiar with payroll, Malaysian Labour Laws, statutory requirements and prevailing HR practices.
• Knowledgeable in applicable compliance obligations for QEMS i.e. EQA, 1974 and its supporting regulations/orders.

Responsibilities

• Maintains employee relations and human resources policies.
• Implements and evaluates HR programs and practices.
• Responsible for Foreign Workers Management.
• Oversees monthly payroll processing and statutory payments.
• Assists in review of yearly increment and bonus.

Skills

Interpersonal skills

Communication skills

Confidentiality maintenance

Education

Degree in Human Resource Management or Business Administration

Job description

HR & ADMIN EXECUTIVE/ASSIST.MANAGER/MANAGER

Maintains and enhances the organization's human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices.

Maintains organization staff by establishing a recruiting, testing and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.

To improve IR (Industrial Relations) in area of disciplining and enforcing Company rules and regulations.

The general streamlining and improvement in the administration of the Company which includes security guards’ system, housekeeping and maintaining of factory, licenses issued by the various authorities and liaison with Government departments on all matters relating to Company compliances with different Government acts.

Responsible for Foreign Workers Management which includes Hostel Management and licensing, work permit and handling other matters with Immigration Department and Kementerian Dalam Negeri (KDN).

Responsible to oversee the monthly payroll processing and statutory payments to LHDN/KWSP/SOCSO/HRDCorp.

Responsible for yearly BE submission to LHDN.

Enhance further the present Payroll/Overtime System to make it more efficient and less dependent on manual input.

Taking charge of all insurance policies relating to the Company.

Assist in review of yearly increment and bonus for the company.

Identify and coordinate training & properly documented with ISO 9001 & ISO 14001 standard requirements.

Initiating and updating their respective organization structure and job description.

Decision making and problem solving for HR & Admin Department.

Any other duties that may be assigned from time to time by General Manager and above.

ORGANISATION DUTIES & RESPONSIBILITIES

Review performance of QEMS objectives, targets and management programs.

Follow-up on corrective and preventive actions to be taken.

Identify, feedback and recommend any changes to environmental impacts and legal register.

Establish and recommend quality and environmental performance indicators.

Follow up on working committee and project team activities.

Arrange environmental aspect identification, review annually, or when new activity or product/process/activity is introduced.

Responsible for functions and operations of individual department.

Support and work closely with other department to achieve Quality Policy and Objectives & Environmental Policy & Objectives.

PROMOTION, PUBLICITY & ACTIVITIES

To maintain quality & environmental awareness activity through training & publicity.

To provide training to all levels whose work may create significant impact to environment.

To promote Environmental Awareness to all levels through launching / training.

To notify policy changes and provide Environmental Policy training to all levels.

To receive and respond to communications from external interested parties.

Activities conducted at company for compliance with EQA, 1974.

JOB RESPONSIBILITIES:

• Maintains and enhances the organization's human resources by planning, implementing, and evaluating employee relations and human resources policies, programs, and practices.
• Maintains organization staff by establishing a recruiting, testing and interviewing program; counseling managers on candidate selection; conducting and analyzing exit interviews; recommending changes.
• To improve IR (Industrial Relations) in area of disciplining and enforcing Company rules and regulations.
• The general streamlining and improvement in the administration of the Company which includes security guards’ system, housekeeping and maintaining of factory, licenses issued by the various authorities and liaison with Government departments on all matters relating to Company compliances with different Government acts.
• Responsible for Foreign Workers Management which includes Hostel Management and licensing, work permit and handling other matters with Immigration Department and Kementerian Dalam Negeri (KDN).
• Responsible to oversee the monthly payroll processing and statutory payments to LHDN/KWSP/SOCSO/HRDCorp.
• Responsible for yearly BE submission to LHDN.
• Enhance further the present Payroll/Overtime System to make it more efficient and less dependent on manual input.
• Taking charge of all insurance policies relating to the Company.
• Assist in review of yearly increment and bonus for the company.
• Identify and coordinate training & properly documented with ISO 9001 & ISO 14001 standard requirements.
• Initiating and updating their respective organization structure and job description.
• Decision making and problem solving for HR & Admin Department.
• Any other duties that may be assigned from time to time by General Manager and above.

ORGANISATION DUTIES & RESPONSIBILITIES

• Review performance of QEMS objectives, targets and management programs.
• Follow-up on corrective and preventive actions to be taken.
• Identify, feedback and recommend any changes to environmental impacts and legal register.
• Establish and recommend quality and environmental performance indicators.
• Follow up on working committee and project team activities.
• Arrange environmental aspect identification, review annually, or when new activity or product/process/activity is introduced.
• Responsible for functions and operations of individual department.
• Support and work closely with other department to achieve Quality Policy and Objectives & Environmental Policy & Objectives.

PROMOTION, PUBLICITY & ACTIVITIES

• To maintain quality & environmental awareness activity through training & publicity.
• To provide training to all levels whose work may create significant impact to environment.
• To promote Environmental Awareness to all levels through launching / training.
• To notify policy changes and provide Environmental Policy training to all levels.
• To receive and respond to communications from external interested parties.
• Activities conducted at company for compliance with EQA, 1974.

JOB REQUIREMENTS

• Preferably Degree in Human Resource Management, Business Administration or equivalent.
• Minimum 5 years’ experience in handle Administration and Human Resource Dept.
• Able to handle/manage the full spectrum of HR matters and office administration.
• Familiar with payroll, Malaysian Labour Laws, statutory requirements and prevailing HR practices.
• Knowledgeable in ISO 9001 and ISO 14001 standard requirements.
• Knowledgeable in applicable compliance obligations for QEMS i.e. EQA, 1974 and its supporting regulations/orders.
• Knowledgeable and experienced in conducting internal audits for QEMS.
• Excellent interpersonal and communication skills and able to interact confidently with all levels of staff.
• Have the distinct ability to maintain confidentiality.
• Able to give sound advice to the management in HR related matters.