Senior Executive, Credit Administration

Perbadanan Nasional Berhad (PNS); Kuala Lumpur; On-site; MYR 50,000 - 70,000; Full time

Job summary

A national financing agency in Kuala Lumpur seeks a skilled professional to support post-approval credit administration tasks. The ideal candidate will prepare, verify, and maintain financing documentation, monitor compliance with Conditions Precedent and Post-Disbursement Conditions, and ensure accurate record-keeping. Applicants should have a Bachelor's Degree in a related field and 3-5 years of experience in credit administration. Strong attention to detail and proficiency in credit administration systems are crucial for success.

Qualifications

• A minimum of 3–5 years of experience in credit administration or loan documentation.
• Experience in SME, franchise, corporate, or Islamic financing is an advantage.
• Strong knowledge of CP/PDC management and collateral documentation.

Responsibilities

• Prepare and process financing documentation according to internal policies.
• Monitor CP and PDC to ensure compliance before and after disbursement.
• Coordinate with internal teams to ensure accuracy of documentation.

Skills

Credit documentation

Regulatory requirements

Microsoft Excel

Attention to detail

Communication

Education

Bachelor’s Degree in Finance, Banking, Business Administration, Accounting, Economics

Tools

Credit administration systems

Microsoft Word

Job description

Responsible for supporting all post-approval credit administration activities, including the preparation, verification, and maintenance of financing and security documentation, as well as monitoring Conditions Precedent (CP) and Post-Disbursement Conditions (PDC). The role ensures that all documentation and records are accurate, complete, and compliant with internal policies, Shariah requirements (where applicable), and regulatory standards, while facilitating smooth disbursement readiness and safeguarding the organization's financing interests.

Roles And Responsibilities

A. Operational Tasks

• Prepare, verify, and process financing documentation in accordance with approved terms, internal policies, Shariah principles (where applicable), and regulatory requirements.
• Monitor and track fulfillment of Conditions Precedent (CP) and Post-Disbursement Conditions (PDC) to ensure compliance before and after disbursement.
• Coordinate with internal teams such as Franchise Financing, Disbursement, and Legal to ensure timely completion and accuracy of the documentation.
• Update and maintain accurate records in the credit administration system, including facility setup, documentation status, collateral details, and CP/PDC progress.
• Perform system validation and reconciliation to ensure data accuracy between physical files and system records.
• Support disbursement readiness by confirming documentation completeness, CP compliance, and system updates prior to fund release.
• Assist in system testing, enhancement, and troubleshooting for credit administration modules to improve workflow efficiency and data integrity.

B. Administrative Tasks

• Prepare and update documentation status reports, CP/PDC tracking logs, and document custody registers for management review.
• Perform regular system housekeeping, including updating document statuses and cleaning up outdated or redundant records to maintain database accuracy.
• Assist in record audits and compliance checks, ensuring prompt submission and rectification of findings.
• Participate in digitalization initiatives and process automation projects related to documentation control and data management.
• Ensure confidentiality and secure handling of all financing and collateral documents in line with company policy.

C. Other Tasks

• Liaise with relevant departments to resolve documentation discrepancies or system issues in a timely manner.
• Assist in preparing ad-hoc reports, management updates and audit responses related to documentation or system monitoring.
• Provide administrative and clerical support, including document tracking, scanning, and coordination with internal stakeholders.
• Support any special projects, process improvement initiatives, or assignments as directed by the Section Head or Department Head within the Corporate Credit Management Department.

Requirements

A. Academic Qualification

• Bachelor’s Degree in Finance, Banking, Business Administration, Accounting, Economics, or a related field.

B. Working Experiences

• Minimum 3–5 years of experience in credit administration, loan documentation, credit operations, or financing support.
• Experience in SME, franchise, corporate, or Islamic financing is an added advantage.

C. Knowledge and Skills

• Strong understanding of credit documentation, financing structures, CP/PDC management, and collateral documentation.
• Familiarity with regulatory requirements and internal credit policies; knowledge of Shariah financing principles is an added advantage.
• Proficient in credit administration systems, Microsoft Excel, Word, and reporting tools.
• Strong attention to detail with excellent documentation and record-keeping skills.
• Good coordination, communication, and stakeholder management skills.
• Ability to work independently under tight timelines while managing multiple files.

Key Competencies

• Credit Documentation & Administration
• System Accuracy & Data Integrity
• Attention to Detail
• Time & Task Management
• Confidentiality & Professional Integrity