Administrator – Operations, HR & Finance

Southeast Asian Futures Initiative Centre Sdn Bhd; Kuala Lumpur; On-site; MYR 60,000 - 80,000; Full time

Job summary

A regional think tank in Kuala Lumpur is seeking an Administrator for Operations, HR & Finance. The role involves managing daily operations, overseeing HR functions, coordinating with finance service providers, ensuring legal compliance, and managing vendor relationships. The ideal candidate has 5-10 years of relevant experience and a Bachelor’s degree in business administration or a related field. Strong organizational, problem-solving skills, and knowledge of HR best practices are essential. Interested candidates should apply by email by 26 Nov 2025.

Qualifications

• 5–10 years of experience in operations, administration, HR, or vendor management.
• Strong knowledge of HR best practices, labour laws and financial administration.
• Excellent organisational, problem-solving and multitasking skills.

Responsibilities

• Ensure the smooth functioning of the organisation’s daily operations.
• Manage HR functions, including recruitment and employee records.
• Liaise with outsourced finance providers for budgeting and payroll.
• Work closely with outsourced legal advisors for compliance.
• Manage relationships with outsourced service providers.

Skills

Operations Management

HR Management

Financial Administration

Vendor Management

Problem-solving

Organizational skills

Education

Bachelor’s degree in business administration, HR, finance or related field

Job description

Administrator – Operations, HR & Finance

Ensure the smooth functioning of the organisation’s daily operations, including office administration and IT support coordination.

Develop and implement internal processes to enhance efficiency and workflow.

Maintain documentation, contracts, and records for compliance and operational needs.

1. Operations & Office Management

• Ensure the smooth functioning of the organisation’s daily operations, including office administration and IT support coordination.
• Develop and implement internal processes to enhance efficiency and workflow.
• Maintain documentation, contracts, and records for compliance and operational needs.

2. Human Resources (HR) Management

• Manage HR functions, including recruitment, onboarding, employee records and performance reviews.
• Ensure compliance with labour laws (Employment Act of Malaysia), and best HR practices across ASEAN jurisdictions.

3. Finance & Outsourced Service Coordination

• Liaise with outsourced finance providers for budgeting, payroll and financial reporting.
• Assist in financial planning, expense tracking and funding allocations.
• Ensure accurate and timely processing of invoices, payments and procurement.

4. Legal & Compliance Oversight

• Work closely with outsourced legal advisors to ensure compliance with regulations and governance requirements.
• Maintain up-to-date records of contracts, intellectual property and other legal documents.
• Ensure compliance with donor agreements, financial regulations, and reporting standards.

5. Vendor & External Service Management

• Manage relationships with outsourced service providers, including finance, legal, IT and office support vendors.
• Negotiate contracts, monitor service levels and ensure cost‑effective vendor management.
• Oversee procurement and vendor agreements to align with operational needs.

(B) Qualifications & Experience

• 5–10 years of experience in operations, administration, HR, or vendor management.
• Experience working in a think tank, NGO, research institution or international organisation is a plus.
• Strong knowledge of HR best practices, labour laws and financial administration.
• Familiarity with managing outsourced legal and financial service providers.
• Excellent organisational, problem‑solving and multitasking skills.
• Bachelor’s degree in business administration, HR, finance or a related field.

(C) Preferred Attributes

• Experience working with ASEAN‑based organisations and knowledge of regional regulations.
• Strong communication and negotiation skills for managing external service providers.
• Ability to handle confidential information with discretion and professionalism.
• Proactive and adaptable approach to problem‑solving in a dynamic work environment.

Interested candidates please email ********@seafic.org by 26 Nov 2025