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Executive Assistant to CEO (Immediate Hiring!)
Job summary
A leading educational institution in Kuala Lumpur is looking for an administrative assistant to manage schedules, handle communications, coordinate travel, and support document management. Ideal candidates should demonstrate strong organizational skills and be able to assist with project tasks. This role is essential for ensuring smooth operations in a dynamic environment.
Responsibilities
- Organize appointments and manage reminders.
- Handle phone calls, emails, and correspondence.
- Coordinate travel arrangements including flights and accommodations.
- Manage personal errands and support household needs.
- Prepare reports and maintain organized files.
- Assist in small project tasks and planning.
- Track finances and manage invoices.
- Coordinate with vendors and service providers.
- Schedule & Calendar Management: Organize appointments, meetings, travel, and events; manage reminders and deadlines.
- Communication Support: Handle phone calls, emails, and correspondence; draft messages and documents as needed.
- Travel Coordination: Arrange flights, accommodation, ground transport, itineraries, and necessary reservations.
- Task & Errand Management: Run personal errands, manage shopping lists, coordinate deliveries, and support household needs.
- Document & File Management: Prepare reports, maintain organized digital/physical files, and handle confidential information.
- Project Assistance: Support small projects, research tasks, and planning activities.
- Financial/Administrative Support: Track expenses, process reimbursements, manage invoices or payments (if applicable).
- Liaison Duties: Coordinate with vendors, service providers and professional contacts.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.