Personal Assistant to Deputy CEO

MGB BERHAD; Petaling Jaya; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Malaysia is seeking a Personal Assistant to support the Deputy CEO. The role involves providing high-level administrative assistance, managing schedules, and facilitating communication with stakeholders. Candidates must have a Bachelor's degree and 3 to 5 years of relevant experience, with strong proficiency in Bahasa Malaysia, English, and Mandarin. This is an opportunity to work in a fast-paced environment with competitive compensation and professional growth.

Qualifications

• Minimum of 3 to 5 years of experience as a Personal/Secretary Assistant.
• Proficient in Mandarin to communicate with Mandarin-speaking stakeholders.
• High level of discretion and integrity in handling confidential information.

Responsibilities

• Provide high-level administrative support to the Deputy CEO.
• Coordinate and prioritize incoming requests and communications.
• Arrange and manage travel plans and accommodations.
• Prepare and review documents, presentations, and reports.
• Act as a liaison between the Deputy CEO and various stakeholders.
• Organize and schedule meetings, including board meetings.

Skills

Written and verbal communication in Bahasa Malaysia

Written and verbal communication in English

Written and verbal communication in Mandarin

Microsoft Office Suite proficiency

Virtual collaboration tools proficiency

Proactive and detail-oriented

Education

Bachelor Degree in Business Administration or related field

Job description

Personal Assistant to Deputy CEO

Provide high‑level administrative and executive support to the Deputy CEO, managing daily schedules, meetings, and correspondence.

Coordinate and prioritize incoming requests, emails, calls, and other communications on behalf of the Deputy CEO.

Arrange and manage travel plans, accommodations, and itineraries, ensuring smooth and efficient travel logistics.

Prepare and review documents, presentations, reports, and briefing materials for meetings and strategic discussions.

Act as a liaison between the Deputy CEO and internal teams, stakeholders, and external partners to ensure seamless communication.

Organize, schedule, and follow up on meetings, including board meetings, management discussions, and client appointments.

Conduct research and gather information for decision‑making or reporting.

Handle confidential and sensitive information with discretion and professionalism.

Anticipate the Deputy CEO’s needs and proactively manage tasks to optimize time and productivity.

Support special projects, events, and initiatives as directed by the Deputy CEO.

Requirements

Candidate must possess a Bachelor Degree or equivalent in Business Administration, Management, or a related field.

Minimum of 3 to 5 years of experience as a Personal/Secretary Assistant, preferably supporting senior management.

Strong written and verbal communication skills in Bahasa Malaysia, English, and Mandarin. Proficient in Mandarin to effectively communicate with Mandarin‑speaking stakeholders.

Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.

High level of discretion and integrity in handling confidential information.

Proactive, detail‑oriented, and able to work independently in a fast‑paced environment.

Application Process

Your application will include the following questions:

• Which of the following statements best describes your right to work in Malaysia?
• What's your expected monthly basic salary?
• How many years' experience do you have as a Personal Assistant to the Chief Executive Officer?
• Do you have secretarial experience?
• Which of the following languages are you fluent in?
• Do you have experience in a personal assistant role?