Admin Assistant jobs in Malaysia

Oversee procurement, distribution, and stock management of all office supplies.

Ensure timely availability of stationery across all departments.

Manage purchasing, maintenance, and repair of office equipment (photocopiers, lighting, chairs, etc.).

Supervise office renovations and improvements to maintain a comfortable and efficient workspace.

Coordinate maintenance, road tax, renewal of Tenancy Agreement and insurance for company vehicles.

Monitor and manage utility bills, including TNB, Canon, Coway, warehouse storage, and subscriptions.

Oversee the preparation and ordering of company materials such as name cards, letterheads, receipts, and envelopes.

Prepare paperwork for departmental purchases, including IT and other office requirements.

Assist in monitoring office cleanliness and housekeeping standards.

Supervise drivers, dispatch staff, and cleaners to ensure smooth daily operations.

Coordinate repairs and maintenance of office equipment and facilities.

• Diploma or Degree in Business Administration, Office Management, or related field.
• 3–5 years of experience in office administration or facilities management.
• Experience supervising support staff is preferred.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office applications.
• Attention to detail and proactive problem-solving ability.
• Reliable, responsible, and able to work independently.
• Willingness to travel between offices when require