Event Management jobs in United States

The Senior Conference Producer is responsible for leading the planning, coordination, and execution of HRD Corp (HRDF)-claimable training programs, conferences, and public workshops. This role oversees end-to-end program production, ensures full compliance with HRD Corp guidelines, manages multiple stakeholders, and delivers high-quality learning and event experiences. The position also supports business development initiatives and provides leadership to junior team members.

• Plan, produce, and deliver HRD Corp (HRDF)-claimable conferences, training programs, and public workshops from concept to completion.
• Manage all aspects of end-to-end program logistics, including venue sourcing and on-site setup, speaker, trainer and facilitator coordination, event registration and delegate communications, as well as catering, AV, materials, and other operational requirements.
• Ensure all programs meet HRD Corp / HRDF compliance, eligibility, and documentation standards.
• Prepare, compile, and submit post-event reports, including attendance records, participant feedback, and HRDF claims documentation.
• Act as the primary liaison with internal teams, trainers, speakers, clients, and external vendors.
• Source, negotiate, and manage suppliers to achieve cost efficiency and service quality.
• Develop, manage, and monitor program budgets, track expenses, and ensure cost optimization.
• Identify risks, troubleshoot issues, and implement solutions to ensure seamless program delivery.
• Collaborate with marketing teams to develop and execute promotional strategies that drive registrations and maximize attendance.
• Support the creation of event marketing materials, schedules, and communication plans.
• Assist in proposal development, program design, and client communications to support sales and partnership opportunities.
• Lead, mentor, and guide junior producers and coordinators in conference and training execution.
• Promote best practices, process improvements, and operational excellence within the team.

• Minimum 5 years of experience in conference production, event management, or training program coordination.
• Strong working knowledge of HRD Corp / HRDF claimable programs, processes, and compliance requirements.
• Proven ability to manage multiple conferences or training programs concurrently under tight timelines.
• Excellent project management, organizational, and problem‑solving skills.
• Strong communication, negotiation, and stakeholder management capabilities.
• High attention to detail with a proactive and results‑oriented mindset.
• Proficient in Microsoft Office, Google Workspace, and event or registration management platforms.
• Team‑oriented leader with the ability to mentor and motivate junior staff.
• Adaptable, resilient, and comfortable working in a fast‑paced, deadline‑driven environment.

• Competitive salary and performance‑based bonuses.
• Career growth opportunities – exposure to regional conferences, industry leaders, and professional development.
• Continuous learning – access to training, workshops, and knowledge‑sharing sessions.
• Networking advantage – work directly with top brands, innovators, and industry experts.
• Innovative work culture – open environment that values creativity, ideas, and collaboration.
• Work‑life balance – flexible working arrangements and supportive team culture.