Senior Officer, Administration

UOB Kay Hian; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading investment firm in Kuala Lumpur is seeking a qualified individual for office management roles. The position entails overseeing procurement and distribution of office supplies, managing office equipment and facility needs, and supervising staff to ensure efficient operations. The ideal candidate holds a diploma or degree in business administration and has 3–5 years of experience in office administration. Strong organizational skills and proficiency in Microsoft Office are essential. Willingness to travel between offices is required.

Qualifications

• 3–5 years of experience in office administration or facilities management.
• Experience supervising support staff is preferred.
• Reliable and able to work independently.

Responsibilities

• Oversee procurement and distribution of office supplies.
• Manage purchasing and maintenance of office equipment.
• Coordinate utility bills and vehicle management.
• Supervise drivers and office cleanliness.

Skills

Strong organizational skills

Multitasking

Proficient in Microsoft Office

Attention to detail

Problem-solving

Education

Diploma or Degree in Business Administration or related field

Job description

Oversee procurement, distribution, and stock management of all office supplies.

Ensure timely availability of stationery across all departments.

Office Equipment & Facility Management

Manage purchasing, maintenance, and repair of office equipment (photocopiers, lighting, chairs, etc.).

Supervise office renovations and improvements to maintain a comfortable and efficient workspace.

Vehicle & Utilities Management

Coordinate maintenance, road tax, renewal of Tenancy Agreement and insurance for company vehicles.

Monitor and manage utility bills, including TNB, Canon, Coway, warehouse storage, and subscriptions.

Administrative Support & Documentation

Oversee the preparation and ordering of company materials such as name cards, letterheads, receipts, and envelopes.

Prepare paperwork for departmental purchases, including IT and other office requirements.

Assist in monitoring office cleanliness and housekeeping standards.

Team Supervision & Coordination

Supervise drivers, dispatch staff, and cleaners to ensure smooth daily operations.

Coordinate repairs and maintenance of office equipment and facilities.

Job Descriptions

• Diploma or Degree in Business Administration, Office Management, or related field.
• 3–5 years of experience in office administration or facilities management.
• Experience supervising support staff is preferred.
• Strong organizational and multitasking skills.
• Proficient in Microsoft Office applications.
• Attention to detail and proactive problem-solving ability.
• Reliable, responsible, and able to work independently.
• Willingness to travel between offices when require