Procurement & Administrative Officer

Berjaya Land Berhad; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading company in Malaysia is seeking a procurement professional responsible for sourcing vendors, managing supplier relationships, and ensuring compliance with procurement policies. Candidates should have a Professional Diploma or Bachelor's degree in Business Studies/Administration/Management and be proficient in both Bahasa Melayu and English. This role requires excellent communication skills and knowledge of procurement processes. Opportunities for career growth and development are available in this dynamic environment.

Qualifications

• Candidates must possess at least a Professional Diploma or Bachelor Degree in Business Studies/Administration/Management or equivalent.
• Required languages: Bahasa Melayu and English.
• Knowledge of parking systems and equipment is an added advantage.
• Good understanding of procurement processes and vendor management.

Responsibilities

• Source vendors and suppliers for parking-related equipment.
• Procure office suppliers and maintenance items.
• Prepare requests for quotations (RFQs) and evaluate bids.
• Ensure compliance with procurement policies and budget limits.
• Maintain vendor databases and relationships.
• Track supplier performance and delivery timelines.
• Coordinate inventory audits.

Skills

Creative

High-energy

Excellent interpersonal skills

Excellent communication skills

Proficient in Microsoft Office

Strong report writing skills

Strong presentation skills

Ability to work under pressure

Education

Professional Diploma or Bachelor Degree in Business Studies/Administration/Management

Tools

Microsoft Office

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

Source vendors and suppliers for parking-related equipment (e.g., ticket machines, barriers, signage, uniforms, etc.).

Procure office suppliers and maintenance items.

Prepare requests for quotations (RFQs), evaluate bids, and assist with tender documentation.

Ensure compliance with procurement policies and budget limits.

Maintain vendor databases and relationships.

Track supplier performance, quality, and delivery timelines.

Maintain records of stock and re-order levels for parking equipment and office suppliers,

Coordinate inventory audits.

Maintain proper records or procurement contracts, delivery orders, invoices, and administrative documents.

Ensure organized and compliant record-keeping.

Assist with license renewals, facility permits, and other regulatory paperwork related to parking operations.

Schedule maintenance or repairs for parking systems and coordinate with external vendors.

Provide administrative support to the facility and operations team.

Verify vendor invoices, match with purchase orders and delivery notes, and submit for payment.

Respond to vendor inquiries and support internal staff with procurement/administrative needs.

Job Requirements:

Candidates must possess at least a Professional Diploma or Bachelor Degree in Business Studies/Administration/Management or equivalent.

Required languages: Bahasa Melayu and English.

Knowledge of parking systems and equipment is an added advantage.

Good understanding of procurement processes and vendor management.

Required skills: Creative, high-energy with excellent interpersonal and communication skills, highly proficient user of Microsoft Office, Word, PowerPoint, and Excel.

Strong report writing and presentation skills.

Self-motivated and able to work under pressure with tight deadlines.