Administrative Assistant jobs in South Africa

Overview

We are looking for a well-experienced General Admin Assistant to provide strong administrative support and ensure the smooth running of day-to-day operations. The role requires someone who is highly organised, detail-oriented, and confident in managing multiple priorities in a fast-paced environment. This individual will play a key role in supporting our team, coordinating candidate communications, and keeping our task planner and team diaries accurate and up to date.

Key Responsibilities

Administrative Support

• Manage and update team calendars, diaries, and meeting schedules.
  
• Handle general office administration, filing, and document management.
  
• Ensure daily administrative tasks are completed accurately and on time.
  
• Take responsibility for updating and monitoring the daily task planner, ensuring all team tasks are tracked and completed as required.
  

Candidate Coordination & Resourcing Support

• Call and follow up with candidates regarding opportunities.
  
• Conduct basic HR screening calls to assess candidate suitability.
  
• Edit and format resumes to align with client and internal standards.
  
• Support the recruitment team with candidate communications and coordination.
  

Human Resources Support

• Assist with HR-related admin, including documentation, compliance checks, and record-keeping.
  
• Maintain candidate databases and ensure records are accurate and updated.
  

Requirements

• Proven, well-experienced background in administration (minimum 3–5 years preferred).
  
• Strong organisational skills with experience managing task planners and scheduling.
  
• Excellent attention to detail with a focus on accuracy.
  
• Ability to work effectively under pressure and in a fast-paced environment.
  
• Strong verbal and written communication skills.
  
• Computer literacy (MS Office Suite, Outlook, Excel, Word).
  
• Professional phone etiquette and interpersonal skills.
  

Key Competencies

• Attention to detail and consistency in all tasks.
  
• Proactive, adaptable, and solutions driven.
  
• Strong communication and coordination skills.
  
• Ability to prioritise and meet deadlines.
  
• Team player who ensures accountability across team tasks.
  

Why Join Us?

• Be part of a supportive and collaborative team.
  
• Gain exposure to both administration and recruitment functions.
  
• Opportunities for professional development within HR and resourcing.
  
• Work in a dynamic, fast-paced environment where your contributions have impact