Executive Assistant to the Office of the CEO

Willmeng Construction; Phoenix; On-site; ZAR 300 000 - 400 000; Full time

Job summary

A leading construction firm in KwaZulu-Natal, South Africa seeks an Executive Assistant to support the CEO. This in-person position entails managing administrative tasks, facilitating communication, and overseeing special projects. Ideal candidates should possess strong organizational abilities, be proactive problem-solvers, and have excellent communication skills. A focus on the company’s values in altruism and strategic vision is key. Competitive compensation and benefits are offered, including employee ownership.

Benefits

Employee Stock Ownership Plan

Discretionary annual bonus

401k with employer match

Medical, dental, and vision insurance covered

Flexible Time Off Policy

Paid holidays

Parental bonding leave

Healthy meals and snacks

Team-building activities

Qualifications

• Demonstrated executive-level awareness and ability to anticipate needs.
• Strong organizational skills to manage multiple tasks and confidential information.
• Exceptional verbal and written communication skills.

Responsibilities

• Provide high-level administrative support to the CEO’s office.
• Manage communication and scheduling for the executive team.
• Oversee internal projects and maintain timelines and progress tracking.

Skills

Organizational skills

Communication skills

Discretion

Problem-solving

Proficiency in Microsoft Office Suite

Job description

About Willmeng

Since 1977, Arizona-based commercial general contractor Willmeng Construction has been committed to staying true to building excellence and preserving the company’s high value to the clients we serve. Willmeng gives back to our community and has been recognized for a multitude of awards for project excellence and company culture including Contractor of the Year by AZRE Magazine, #1 General Contractor by Ranking Arizona, Best Workplace by Inc. Magazine, General Contractor of the Year by NAIOP, and Best Places to Work by Phoenix Business Journal.

Our strategic vision focuses on three fundamental aspects: supporting prelease transactions, maintaining our ability to competitively bid projects small and large, and fostering the “altruistic service” corporate culture established by recruiting highly talented individuals of great character.

The Role

The Executive Assistant to the Office of the CEO provides high-level administrative and organizational support to ensure the smooth and efficient operation of executive functions. This role requires exceptional judgment, discretion, and professionalism while managing competing priorities and maintaining a visible, polished presence within the Office of the CEO. The Executive Assistant serves as a key point of contact for internal and external stakeholders, facilitating communication, coordination, and execution of priorities across the organization. This is an in-person position based in the corporate office, Monday through Friday, typically 7:00 a.m.–4:00 p.m. or 8:00 a.m.–5:00 p.m., with some variability as needed.

What you will accomplish

Executive Support and Coordination

• Collaborate with executive leadership and support staff to maintain seamless communication, scheduling, and workflow coordination within the Office of the CEO.
• Serve as the first point of contact for all in-person inquiries and day-to-day office interactions at the CEO’s office —triaging requests, gathering information escalating urgent matters, and ensuring appropriate follow‑up on all non‑urgent items.
• Maintain situational awareness of who is visiting the office, the purpose of their visit, and coordinate responses or next steps accordingly.
• Manage special projects, priorities, and follow‑up actions to ensure consistent visibility and accountability across the executive office.

Business Development and Financial Support

• Provide administrative support to Leadership team in Marketing and Business Development, including assistance with business development‑related activities, invoicing, and expense processing.
• Track deliverables, follow up on outstanding items, and ensure timely completion of BD‑related tasks.

Project-Based and Cross-Functional Support

• Support Chief Strategy Officer on project‑based initiatives, assisting with logistics, documentation, and execution as needed.
• Oversee internal projects within the Office of the CEO, maintaining ownership of timelines, progress tracking, and communication.
• Provide general office support including food orders, catering coordination, and logistics for large meetings and events.

What we would like you to have

• Demonstrated executive‑level awareness with the ability to anticipate needs, read organizational dynamics, and respond with professionalism and discretion.
• Strong organizational skills with the ability to manage multiple tasks, shifting priorities, and confidential information simultaneously.
• Exceptional verbal and written communication skills.
• Proven ability to work collaboratively and build positive relationships across all levels of the organization.
• High degree of maturity, judgment, and discernment in all interactions.
• Proficiency with Microsoft Office Suite and related business tools.
• Exemplify company values: Nimble, Fair 360, Strategic, Sincere, Altruistic.
• Proactive problem‑solver who anticipates needs before they arise.
• Professional presence with a calm, composed demeanor.
• Strong sense of ownership, accountability, and follow‑through.

You’re inspired our values

• Altruistic - Our foundation is built upon the authentic, selfless concern we share for the success and wellbeing of others.
• Fair 360 - We illuminate with kindness by seeking to understand before being understood and by caring more than may seem reasonable so we can achieve genuine success for all.
• Strategic - The blueprint that guides the creation of a genuine place of purpose expresses the clarity of our vision, the rigor of our thought and the character of our word.
• Sincere - We present no facades, only genuine elevations of truth, trust, and wholehearted loyalty to the employees we mentor, the clients we serve and the communities we call home.
• Nimble - Our structural integrity is ensured through the balance of resourcefulness, responsiveness, and adaptability and strengthened by being well‑rounded in the market to serve at the highest levels.

Compensation

Alongside cash, our total compensation package includes comprehensive benefits and 100% employee ownership. From wellness to work life, our benefits support our employees' total wellbeing.

Benefits

• Employee Stock Ownership Plan
• Discretionary annual bonus
  
• 401k with employer match
• Employee medical, dental, and vision insurance 100% covered, with options to add dependents at 50% coverage by Willmeng
• Flexible Time Off Policy
• 9 paid company holidays
• 3 consecutive weeks of parental bonding leave, with an additional 3-5 weeks of disability leave for delivery recovery
• Spacious break rooms with healthy meals & snacks provided at no additional cost
• Team‑building activities, including volunteer opportunities

Willmeng places nothing more important to the organizational health of the company than its overall focus on culture. By bringing different personalities together and embracing their individual contributions, the culture is rich, strong and uniquely different. With a true family feel and the opportunity to participate in building a genuine place of purpose for clients and employees, Willmeng has the distinct advantage of something exceptional and special in the culture.