Admin Assistant

Herotel; Mbombela; On-site; ZAR 50 000 - 200 000; Full time

Job summary

A leading telecommunications company is seeking an organized Admin Assistant to provide support to managers and employees in Mbombela. Responsibilities include maintaining office policies, scheduling appointments, and managing administrative activities. Candidates should have proven experience in a similar role and proficiency in MS Office. Preference will be given to Previously Disadvantaged Individuals in line with the company's Employment Equity Plan.

Qualifications

• Proven experience as an Administrative Assistant or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment.

Responsibilities

• Provide support to Managers and Employees.
• Assist in daily office needs.
• Manage general administrative activities.
• Maintain office policies and procedures.
• Organise and schedule appointments.
• Handle sensitive information confidentially.

Skills

Time management

Attention to detail

Problem-solving

Organizational skills

Communication skills

Education

Grade 12 or equivalent qualification at NQF level 4

Administrative Assistant or Secretary qualification

Tools

MS Office (Excel and PowerPoint)

Office equipment (printers, scanners)

Job description

PURPOSE OF THE ROLE

Applications are invited for the Admin Assistant position to be based in Nelspruit.

Duties of the Administrative Assistant include providing support to our Managers and Employees, assisting in daily office needs and managing our company's general administrative activities.

Offers support to their Direct Manager not the company as a whole. Key Performance Areas would include, but are not limited to: Maintain office policies and procedures (HR related activities such as loading approved leave on Sage).

• Maintain contact lists.
• Book and make travel arrangements.
• Act as the point of contact for internal and external clients.
• Answer and direct phone calls.
• Organise and schedule appointments.
• Plan meetings and take detailed minutes.
• Write and distribute email, correspondence memos, letters, faxes and forms.
• Assist in the preparation of regularly scheduled reports.
• Handle sensitive information in a confidential manner.
• Develop and update administrative systems to make them more efficient.
• Resolve administrative problems.
• Any adhoc tasks as required by their manager (reporting, admin or personal assistant tasks)
• Proven experience as an Administrative Assistant or Office Admin Assistant.
• Knowledge of office management systems and procedures.
• Working knowledge of office equipment, like printers and scanners.
• Proficiency in MS Office (MS Excel and MS PowerPoint).

Excellent time management skills and the ability to prioritize work.

Attention to detail and problem-solving skills.

Excellent written and verbal communication skills.

Strong organizational skills with the ability to multi-task.

Education Requirements: Grade 12 or equivalent qualification at NQF level 4. Additional qualification as an Administrative Assistant or Secretary will be an advantage.

PLEASE NOTE: Preference will be given to Previously Disadvantaged Individual candidates in line with Herotel's Employment Equity Plan.

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