Job Search and Career Advice Platform
153

Legal Assistant jobs in United States

Personal Assistant / Legal Secretary to the Executive Director

Oasis Crescent

Wes-Kaap
On-site
ZAR 200,000 - 300,000
3 days ago
Be an early applicant
I want to receive the latest job alerts for “Legal Assistant” jobs

Company Secretariat and Legal Assistant

JustTheJob.co.za

South Africa
On-site
ZAR 820,000
3 days ago
Be an early applicant

Legal Assistant

Paymentology

Pretoria
Hybrid
ZAR 300,000 - 400,000
9 days ago

Legal Assistant

Paymentology

Pretoria
Hybrid
ZAR 300,000 - 400,000
12 days ago

Legal Receptionist, Personal Assistant & Office Manager

iMedrecruit

Germiston
On-site
ZAR 200,000 - 300,000
4 days ago
Be an early applicant
Discover more opportunities than anywhere else.
Find more jobs now

Fixed Term Contract : Legal Advisor

Aspen Pharma Group

Randburg
On-site
ZAR 600,000 - 800,000
Today
Be an early applicant

Legal Advisor - Trading

Noa Group

Cape Town
On-site
ZAR 500,000 - 700,000
Today
Be an early applicant

Legal Typist

Greys Recruitment

Bronkhorstspruit
On-site
ZAR 50,000 - 200,000
Today
Be an early applicant
HeadhuntersConnect with headhunters to apply for similar jobs

Commercial Legal Counsel (RWO)

C40 Cities

Johannesburg
Hybrid
ZAR 400,000 - 500,000
Today
Be an early applicant

Commercial Attorney

Japie Van Zyl Attorneys/Prokureurs

Potchefstroom
On-site
ZAR 600,000 - 800,000
Today
Be an early applicant

Candidate Attorney

People Dimension

Pretoria
On-site
ZAR 200,000 - 300,000
Yesterday
Be an early applicant

Junior Legal Secretary

The Staff Connection

Johannesburg
On-site
ZAR 50,000 - 200,000
Yesterday
Be an early applicant

Junior Commercial Attorney, Irene, Centurion

Express Employment Professionals Midrand

Centurion
On-site
ZAR 400,000 - 500,000
Yesterday
Be an early applicant

Commercial Attorney

Danté Personnel Recruitment

Gauteng
On-site
ZAR 500,000 - 700,000
Yesterday
Be an early applicant

Commercial Attorney

Dante Personnel

Pretoria
On-site
ZAR 400,000 - 500,000
Yesterday
Be an early applicant

Commercial Attorney

Performability

Pretoria
On-site
ZAR 800,000 - 1,200,000
Yesterday
Be an early applicant

Regional Legal Advisor

Telkom

Centurion
On-site
ZAR 300,000 - 400,000
Yesterday
Be an early applicant

Senior Legal Advisor : Recoveries & Insolvency - Central Region

Land Bank

Centurion
On-site
ZAR 300,000 - 400,000
Yesterday
Be an early applicant

Legal Counsel

Paymentology

Pretoria
Hybrid
ZAR 600,000 - 800,000
Yesterday
Be an early applicant

Legal Advisor

-

Kareeberg Local Municipality
On-site
ZAR 600,000 - 800,000
2 days ago
Be an early applicant

Senior Conveyancing Paralegal - Transfers

Pillango Placements

Cape Town
On-site
ZAR 200,000 - 300,000
3 days ago
Be an early applicant

RAF Secretary / Paralegal wanted in Pretoria East

Career Crew (Pty) Ltd

Gauteng
On-site
ZAR 50,000 - 200,000
4 days ago
Be an early applicant

Paralegal: Commercial and Affiliates

Aspen Pharma Group

Durban
On-site
ZAR 360,000 - 480,000
4 days ago
Be an early applicant

Paralegal - Financial Services/Property

Rory Mackie & Associates

Cape Town
On-site
ZAR 300,000 - 500,000
5 days ago
Be an early applicant

Junior Admin Consultant (with Paralegal Qualification)

Rivers Labour Consultants

Howick
On-site
ZAR 200,000 - 300,000
5 days ago
Be an early applicant
Personal Assistant / Legal Secretary to the Executive Director
Oasis Crescent
Wes-Kaap
On-site
ZAR 200,000 - 300,000
Full time
5 days ago
Be an early applicant

Job summary

A reputable financial services firm is looking for a Personal Assistant/Legal Secretary to support the Executive Director. Responsibilities include managing complex schedules, handling confidential communications, and accurately transcribing legal documents. The ideal candidate should have at least 5 years of relevant experience, possess excellent typing skills, and be proficient in legal terminology. This is a great opportunity to work in a dynamic environment with competitive benefits.

Benefits

Competitive salary
Professional growth opportunities
Collaborative team culture

Qualifications

  • 5+ years experience as a Personal Assistant or Executive Assistant in a legal firm.
  • Familiarity with legal terminology and court procedures in South Africa.
  • Typing speed of at least 60 words per minute with high accuracy.

Responsibilities

  • Manage the Executive Director's complex calendar and schedule appointments.
  • Handle incoming and outgoing communications including emails and calls.
  • Prepare, review, and organize important documents and reports.
  • Accurately transcribe legal documents and ensure confidentiality.

Skills

Excellent typing skills
Strong communication skills
Attention to detail
Organizational skills
Problem-solving skills

Education

Degree in Business Administration or Legal Studies

Tools

MS Office Suite
Legal software platforms
Job description
Job Overview

The Personal Assistant / Legal Secretary will serve as a key partner, providing comprehensive administrative support to ensure smooth day-to-day operations. You will manage complex schedules, facilitate communication and coordinate critical business activities. The ideal candidate will also be responsible for transcribing legal documents accurately and efficiently, maintaining confidentiality, and ensuring that all legal correspondence is professionally formatted and filed. This role requires excellent typing skills, knowledge of legal terminology, a high level of discretion, attention to detail, and the ability to navigate a fast-paced and ever-evolving financial services environment.

Key Responsibilities

Calendar & Schedule Management: Manage the Executive Director\'s complex calendar, prioritize urgent matters, schedule appointments, meetings, and travel arrangements ensuring optimal time management and organization.

Correspondence & Communication: Handle incoming and outgoing communications, including emails, calls, and correspondence.

Travel & Event Coordination: Arrange travel, accommodation, and itineraries for both domestic and international business trips. Organize key events, including board meetings, client events, and internal team activities including liaising with clients, partners, and stakeholders.

Document Management: Prepare, review, and organize important documents, presentations, and reports. Proofread legal documents and correspondence, ensuring accuracy and timeliness.

Legal typing:

  • Accurately transcribe dictated or handwritten legal documents, including contracts, pleadings, briefs, and letters.
  • Edit and proofread legal documents to ensure correct grammar, punctuation, and formatting.
  • Manage and maintain physical and digital filing systems.
  • Handle confidential and sensitive information with discretion.
  • Format documents in accordance with legal standards and firm requirements.
  • Liaise with attorneys, legal secretaries, and support staff to clarify document requirements.
  • Perform general administrative duties such as data entry, document scanning, and photocopying.
  • Assist with court document preparation and ensure deadlines are met.

Event Coordination: Organize internal and external events, client meetings, and team activities.

Project Assistance: Assist with ongoing projects by providing administrative support, tracking project timelines, and ensuring deadlines are met.

Research and Reporting: Conduct research and prepare reports, presentations, and briefings as needed. Gather market insights to assist with strategic decision-making, including analysis and industry trends.

Communication Liaison: Serve as a liaison between the Executive Director and internal teams, clients, and stakeholders.

Confidentiality & Discretion: Maintain confidentiality of sensitive information and handle high-pressure situations with discretion.

Task Coordination: Support the Director with various special projects, deadlines, and ad hoc tasks as required.

Client Liaison: Act as a liaison between the Executive Director, clients, and other external partners, ensuring communication is clear and timely.

Education

A degree or diploma in Business Administration, Legal Studies, or a related field is preferred.

Experience and skills
  • 5+ years proven experience as a Personal Assistant, Executive Assistant, or in a similar administrative role within a legal firm, demonstrating a strong understanding of legal terminology and document preparation.
  • Familiarity with legal terminology and court procedures in South Africa.
  • Flexible and able to work outside of normal office hours, as needed, to support the Executive Director\'s schedule and business demands.
  • Exceptional typing skills, with the ability to produce accurate documents quickly and efficiently. Typing speed of at least 60 words per minute with high accuracy.
  • Excellent organizational and time-management skills, with the ability to manage competing priorities.
  • Ability to handle multiple priorities and work well under pressure.
  • Strong communication skills, both verbal and written, with the ability to represent the Executive Director professionally and to interact professionally with senior executives, clients, and stakeholders
  • Proficiency in MS Office Suite (Word, Excel, PowerPoint), and project management software and legal software platforms (preferred).
  • Strong problem-solving skills and a proactive, solutions-oriented approach
  • Strong attention to detail with the ability to anticipate needs and resolve issues proactively.
  • Discreet, professional, and able to manage confidential information with integrity.
  • Excellent interpersonal skills and the ability to work collaboratively with various teams.
  • Ability to work effectively under pressure and adapt to changing priorities.
Why Join Us?
  • Competitive salary and benefits package.
  • Opportunity to work in a prestigious and supportive environment within a dynamic and fast-paced financial services industry.
  • Professional growth and development opportunities in a high-impact role.
  • A dynamic and engaging work environment with a collaborative team culture.
How to Apply:

Please submit your resume and a cover letter outlining your experience and suitability for the role.

We look forward to finding the next key member of our team!

  • 1
  • 2
  • 3
  • ...
  • 7
  • Next

* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.

Job Search and Career Advice Platform
Land a better
job faster
Follow us
JobLeads Youtube ProfileJobLeads Linkedin ProfileJobLeads Instagram ProfileJobLeads Facebook ProfileJobLeads Twitter AccountJobLeads Xing Profile
Company
  • Customer reviews
  • Careers at JobLeads
  • Site notice
Services
  • Free resume review
  • Job search
  • Headhunter matching
  • Career advice
  • JobLeads MasterClass
  • Browse jobs
Free resources
  • 5 Stages of a Successful Job Search
  • 8 Common Job Search Mistakes
  • How Long should My Resume Be?
Support
  • Help
  • Partner integration
  • ATS Partners
  • Privacy Policy
  • Terms of Use

© JobLeads 2007 - 2025 | All rights reserved