Administration jobs in Malaysia

Company Background

Our client is a China-based high-tech company specializing in intelligent vehicle vision and safety systems, including Blind Spot Detection, 360° surround-view, ADAS, Driver Monitoring Systems, and in-vehicle imaging solutions. With multiple R&D centers in China and a manufacturing base in Malaysia, the company combines advanced research capabilities with global market reach. It serves a wide range of vehicles commercial, agricultural, and mining providing customized, high-quality safety solutions backed by international certifications and a strong commitment to innovation.

Responsibilities:

• Execute recruitment activities including job posting, channel management, resume screening, interview coordination, and onboarding.
• Assist in organizing new employee orientation and internal/external training programs; track training effectiveness and maintain training records.
• Handle HR administrative processes such as onboarding, confirmation, transfer, and resignation; manage personnel files, labor contracts, and HRIS data.
• Collect and verify attendance and performance data; assist in monthly payroll preparation and ensure timely submission of statutory contributions (EPF, SOCSO, EIS).
• Manage office supplies procurement, inventory control, asset management, and administrative expense processing.
• Liaise with government departments (e.g., DOSH, Labor Department, DOE, SSM) and handle license renewals, permits, and company documentation.
• Oversee office administration and facilities including security, cleaning, maintenance technicians, landscaping, dormitories, and canteen coordination.
• Support workplace 5S implementation, conduct regular inspections, and ensure compliance.
• Assist in planning and organizing company events such as meetings, celebrations, team-building activities, and annual dinners; support internal communication and company culture initiatives.
• Provide cross-department support when needed and complete ad-hoc tasks assigned by management.

Requirements:

• Diploma or Degree in Human Resources, Business Administration, Administrative Management, or related fields.
• Minimum 3 years of HR or administrative experience in medium-sized or large organizations preferred.
• Good knowledge of Malaysian labor law, employment regulations, and HR/admin processes.
• Proficient in Microsoft Office and basic data handling.
• Strong communication, coordination, and problem-solving skills; able to work independently with good execution ability.
• Detail-oriented, responsible, and able to handle multiple tasks under pressure.
• Team player with a strong service mindset and good interpersonal skills.
• Ability to support both HR and administrative functions with professionalism and confidentiality.

Salary: Open for negotiation