Assistant Manager, Facility Management & Administration Specialist

Daimler Trucks North America LLC; Kulai; On-site; MYR 80,000 - 120,000; Full time

Job summary

A leading automotive company located in Kulai, Malaysia, seeks an Assistant Manager for Facility Management & Administration. This role involves overseeing operational quality, managing compliance with regulations, and coordinating with suppliers. The ideal candidate should have a degree in Mechanical & Electrical and at least 5 years of relevant experience. Strong communication and organizational skills are essential, as well as a good command of English.

Qualifications

• Minimum 5 years of relevant facility management experience.
• Strong command of English required for communication with regional countries.

Responsibilities

• Provide support to daily operations & quality management on building and facilities.
• Manage and oversee building authority compliance.
• Coordinate with 3PL and suppliers on installations and refurbishments.
• Inspect building structures to determine maintenance or repair needs.

Skills

Technical knowledge of M&E

Communication skills

Negotiation skills

Organizational skills

Interpersonal skills

Conflict management

Education

Degree / Diploma in Mechanical & Electrical (M&E) / Building / Real Estate Management

Tools

MS Office

Job description

Job Description – Assistant Manager, Facility Management & Administration Specialist (MER0003VPY)

Assistant Manager, Facility Management & Administration Specialist Group: Mercedes-Benz Group AG

Objective of Job

• Provide support to daily operations & quality management on building, facilities, environmental, work safety and health, and occupational safety related matters or issues.
• Deputy to quality management to ensure compliance with in‑country legislation regarding statutory maintenance, ISO management and audits, crisis management tasks and roles.
• Manage and oversee building authority compliance, facility maintenance, repairs, hygiene, and cleanliness.
• Fulfilment of security officer role – safeguard employees, assets, processes, visitors, customers, partners, information and company data.
• Fire protection officer/safety officer responsibilities in accordance with Location and Facility Security policy B 82.
• Occupational safety compliance with policy A 30.2.
• Coordinate with 3PL and suppliers on installations and refurbishments, including outdoor landscaping.
• Manage equipment and supplies to meet health and safety standards.
• Inspect building structures to determine maintenance or repair needs.
• Purchase cost‑saving initiatives on administrative matters.
• Coordinate with administrative event management for corporate awareness activities.

Job Description (Key Responsibilities)

• Maintain the GSP Environmental Risk Matrix; collaborate with 3PL on opportunities and environmental targets.
• Ensure defined environmental targets are fulfilled as per management review reports.
• Communicate closely with 3PL to observe management tasks according to the TCR matrix for environmental protection.
• Work with various functions to identify projects and develop initiatives to achieve process excellence; plan and manage environmental activities within agreed budgets and timescales.
• Assist location manager with fire protection problems and implement solutions; prepare emergency plans and conduct fire drill exercise.
• Act as liaison between Corporate Security (CS) and location; conduct annual risk review (ARP) and update data in GLoRIS.
• Manage security incidents at the location and inform Corporate Security (“Incident Managing Process”).
• Conduct risk analysis and ensure compliance with guideline B82.
• Conduct office risk assessment and monthly fire safety inspection; address any open findings in the report.
• Develop and maintain workplace safety instructions and yearly review.
• Assist location manager with occupational safety problems and implement solutions.
• Plan and coordinate all installations (telecommunications, electricity) and refurbishments; supervise multi‑disciplinary teams.
• Inspect building structures for maintenance or repairs in compliance with safety and building regulations.
• Supervise facilities staff, technicians, cleaners, and external contractors; oversee building projects, renovations, or refurbishments.
• Manage upkeep of compound, equipment, and supplies to meet environmental, health and safety standards, as well as government regulations.
• Ensure compliance with in‑country legislation regarding statutory maintenance, fire, health, safety and environmental management.
• Ensure basic facilities meet hygiene standards such as water supplies and air‑conditioning systems.
• Over‑see building authority compliance, maintenance & repairs, hygiene/cleanliness including outdoor landscaping.
• Ensure prompt renewal of all maintenance contracts and statutory licences (fire certificate, lift, water tank cleaning, building and structural inspection, outdoor signage renewal, etc.).
• Maintain fully executed leases and related documentation with proper recording.
• Safekeeping and archiving of all legal contracts and documentation for the facility.
• Maintain relationships and complete inspections, hand‑over, defect management, etc.; undertake induction and orientation at assigned portfolio.
• Support daily operations on building, facilities, and environmental matters, attend to building‑related feedback.
• Plan and drive green initiatives; control activities such as parking space allocation, waste disposal, building security.
• Allocate warehouse and office space according to needs; ensure maintenance and services of work facilities meet the needs of the logistics centre and its employees.
• Responsible for handling all projects upgrading and fitting matters from tender documents, scheduling and supervision to completion.
• Ensure proper submission and documentation of all service orders, reports, delivery orders and invoices.
• Travel to different company sites for inspection; record and report all faults, deficiencies, and unusual occurrences.
• Assist in procurement of M&E equipment and support IPS in price negotiation; review utilities consumption and strive to minimize costs.
• Provide energy efficiency and cost effectiveness advice; compile and update property condition reports and FM reports.
• Report any unsafe situations to management and ensure contractors stop work; assist in developing and implementing SOPs as required.

Qualifications

Education

• Degree / Diploma in Mechanical & Electrical (M&E) / Building / Real Estate Management.
• Excellent computer skills, especially in MS Office – Word, PowerPoint and Excel.

Experience

• Minimum 5 years of relevant facility management experience.
• Good technical knowledge of M&E and building maintenance services.
• Extensive communication, negotiation and presentation skills.
• Able to manage a team and handle conflict.
• Strong organizational skills to perform and prioritize multiple tasks with attention to detail.
• Excellent communication skills & interpersonal skills.
• Good working performance individually and as a team.
• Strong command of English required for communication with regional countries in Asia Pacific and MB Global GSP colleagues.

Specific Knowledge

• Possess Fire Safety Manager certificate / fire safety knowledge preferred.
• Experience, knowledge and understanding of the laws, regulations and guidelines of Free Zone Operations.