Senior Human Resources Administrator

National Oilwell Varco; Johor Bahru; On-site; MYR 60,000 - 80,000; Full time

Job summary

A leading manufacturing company located in Johor Bahru is seeking an HR Generalist with 5-8 years of experience. The role involves managing HR processes, compliance, and employee engagement initiatives while ensuring adherence to Malaysian Employment Law. The ideal candidate must possess strong communication skills and be proficient in Microsoft Office. This position requires the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• 5-8 years of HR Generalist experience, preferably in a manufacturing environment.
• Strong knowledge of Malaysian Employment Law and HR best practices.
• Experience managing large blue-collar workforces.

Responsibilities

• Act as a subject matter expert on HR processes and policies.
• Lead HR and business-related projects impacting operations.
• Prepare and submit HR reports in a timely manner.
• Manage income tax administration for foreign workers.
• Develop employee engagement and retention initiatives.

Skills

Communication skills

Knowledge of Malaysian Employment Law

Proficiency in Microsoft Office

Ability to manage multiple priorities

Education

Bachelor's degree in human resources or related discipline

Job description

DUTIES & RESPONSIBILITIES

1. Policy and Procedures

• Act as a subject matter expert on HR processes, policies, and procedures.
• Partner closely with business units, managers, and management to implement corporate HR strategies and ensure compliance with employment regulations.
• Develop and execute HR strategies aligned with business objectives.
• Ensure adherence to employment laws and support HR/EA/ILO/ISO audits.

2. Initiatives and Projects

• Lead HR and business-related projects or initiatives that impact business operations and culture.
• Conduct regular on-site visits to provide HR advisory support, engagement sessions, and collect employee feedback.
• Manage ad-hoc HR assignments and assist with HR-related reporting when required.

3. HR Reports

• Prepare and submit accurate HR reports in a timely manner to the HR Manager.

4. Income Tax Administration

• Manage E-Pin registration and E-filing processes for foreign workers.
• Coordinate with supervisors and department heads for completion of tax‑related documentation.
• Support expatriate tax clearance processes and liaise with relevant authorities (IRB).
• Handle documentation and communication for worker repatriation and tax compliance.

5. Employee Engagement

• Develop and implement employee engagement, wellness, and retention initiatives.
• Conduct exit interviews, manage offboarding processes, and ensure accurate employee movement announcements.
• Identify talent gaps and recommend strategies for workforce development.
• Serve as an Emergency Responder for HR‑related urgent matters.

6. Contract & Hostel Management

• Oversee contract negotiations between vendors and management.
• Manage hostel tenancy renewals, inspections, and utility tracking.
• Verify vendor invoices, maintain updated hostel lists, and ensure compliance with facility standards.
• Liaise with hostel wardens and vendors to resolve issues promptly.

7. Grievance, Disciplinary & Industrial Relations

• Handle employee grievances and disciplinary actions in compliance with Employment and Industrial Relations Acts.
• Conduct domestic inquiries and support inquiry panels with necessary documentation.
• Manage employee counseling, performance improvement plans, and resolution of disputes.

Qualifications & Experience

• Bachelor’s degree in human resources, Business Administration, or a related discipline.
• Minimum5-8 yearsof HR Generalist experience, preferably in amanufacturing environment.
• Strong knowledge ofMalaysian Employment Lawand HR best practices.
• Experience managing large blue‑collar workforces.
• Excellent communication skills in English (verbal and written).
• Proficient in Microsoft Office applications.
• Demonstrated ability to manage multiple priorities in a fast‑paced environment.