Admin Assistant jobs in United States

An exciting opportunity awaits a highly capable Executive Assistant to support the General Manager in a dynamic and fast-paced global environment. This full-time role is ideal for someone who thrives on being a strategic enabler by handling high-level administrative responsibilities, ensuring seamless operations, and serving as a trusted partner in driving executive effectiveness. The position is open for immediate hiring.

As Executive Assistant to the General Manager, you will play a vital role in enabling executive effectiveness and ensuring smooth day-to-day operations. You will manage complex calendars, plan and coordinate international travel arrangements, and prepare high-quality reports, presentations, and business correspondence. You will also be the primary liaison for key stakeholders, manage meeting logistics, and ensure all follow-ups are tracked and delivered. This is much more than a typical support role; it is a strategic partnership where you are expected to act with autonomy and discretion. You will manage sensitive information professionally, provide thoughtful input as a trusted advisor to the General Manager, and take ownership of high-impact administrative projects. The ideal candidate is highly organized, adaptable, and proactive, with excellent communication skills in English (while proficiency in German is an added advantage) and a natural ability to anticipate needs and drive efficiency.

1. A degree in Business Administration, Office Management, Communications, or a related field.
2. Five or more years of experience in a similar role, providing support to senior executives in a multinational or fast-paced environment.
3. Outstanding organizational skills, with the ability to handle multiple tasks while adapting to shifting priorities.
4. A proactive mindset, strong emotional intelligence, and excellent interpersonal communication abilities.
5. A proven ability to handle confidential information with the highest level of discretion and integrity.

If you are passionate about delivering exceptional executive support, enjoy a dynamic work environment, and are seeking a role where you can grow professionally while contributing meaningfully, this is the opportunity for you. You will work alongside a high-performing global leadership team and help drive operational excellence, strategic alignment, and impactful business outcomes.

This role offers a unique opportunity to work closely with a senior executive in a fast-paced, international environment where your contributions will have a direct and visible impact. You will gain deep exposure to strategic decision-making, global operations, and leadership priorities, which provides both a front-row seat to executive functions and an active role in supporting key initiatives. We invest in our people through structured development plans, cross-functional learning opportunities, and clearly defined pathways for growth. Whether you are aiming to deepen your expertise, take on broader responsibilities, or prepare for future leadership roles, this position serves as a strong foundation for long-term career advancement and meaningful personal development.

At Hilti, we believe in a caring and performance-oriented culture. Our people are our greatest strength, and our Great Place to Work 2024 recognition celebrates our commitment to a culture that values care, performance, and innovation. We offer competitive rewards and comprehensive career development opportunities that ensure your success is our priority.

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