ADMINISTRATIVE OFFICER ADMINISTRATION & FACILITIES MANAGEMENT (AFM) UNIT UNIKL BIS

Universiti Kuala Lumpur; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A prominent educational institution in Kuala Lumpur is seeking an experienced Administrative Officer for the Administration & Facilities Management Unit. The role involves managing vehicle maintenance, ensuring compliance with insurance regulations, and supporting administrative tasks in a dynamic environment. The ideal candidate will have experience in administrative roles, a Diploma or Bachelor's Degree, and proficiency in Microsoft Office. Strong communication skills and the ability to work under pressure are essential.

Qualifications

• Minimum three years of experience in administrative roles.
• Strong knowledge of administration and facility management.
• Ability to work independently under pressure.

Responsibilities

• Conduct vehicle inspections and maintain cleanliness.
• Schedule vehicle servicing and report issues.
• Assist with handling incoming and outgoing mail.

Skills

Administrative tasks

Facility management

Microsoft Office proficiency

Good command of English

Team collaboration

Education

Diploma or Bachelor’s Degree in related field

Job description

ADMINISTRATIVE OFFICER ADMINISTRATION & FACILITIES MANAGEMENT (AFM) UNIT UNIKL BIS

ADMINISTRATIVE OFFICER ADMINISTRATION & FACILITIES MANAGEMENT (AFM) UNIT UNIKL BIS

(Lot 4-12, Quill City Mall, 1016, Jalan Sultan Ismail, 50250 Kuala Lumpur)

Key Roles

• Carry out ad-hoc tasks as assigned by the superior or management.
• Ensure the company vehicle is always clean, tidy, and in good working condition.
• Schedule regular vehicle servicing and promptly report any mechanical or maintenance issues.
• Monitor the vehicle’s condition and perform routine maintenance checks.
• Conduct vehicle inspections, including cleaning and servicing.
• Ensure that vehicle insurance, road tax, and PUSPAKOM inspections are valid and renewed according to the schedule.
• Maintain accurate records of all vehicle-related expenses, including maintenance, fuel, tolls, and receipts.Assist with handling incoming and outgoing mail, photocopying, and store keeping duties.
• Comply with any additional ad-hoc tasks as directed by the superior or management.

Requirements

• Minimum qualification of a Diploma or Bachelor’s Degree in any related field.
• At least three (3) years of experience in administrative roles.
• Strong knowledge of administration and facility management.
• Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
• Good command of English, both written and spoken.
• Able to establish and maintain positive working relationships within a team environment.
• Demonstrates a positive attitude and a high level of confidentiality and integrity.
• Resilient under pressure, with the ability to work independently and with minimal supervision.

Apply Now & Send your CV to :
******@unikl.edu.my
OR
GHC 1016, Jalan Sultan Ismail
50250 Kuala Lumpur