Executive Assistant

David Aplin Recruiting; Vancouver; On-site; CAD 65,000 - 90,000; Full time

Job summary

An established industry player is seeking a dedicated Executive Assistant to support the President and executives. This dynamic role involves managing calendars, coordinating travel, and handling personal errands, ensuring a seamless flow of operations. You will be part of a collaborative team within a real estate development company, known for its diverse portfolio and growth mindset. Ideal candidates will have over 5 years of experience in similar roles, showcasing strong communication skills and the ability to maintain discretion. This is a fantastic opportunity for those looking to make a significant impact in a vibrant environment.

Benefits

Medical Benefits

Dental Benefits

Parking Provided

Qualifications

• 5+ years of experience as an Executive Assistant with PA duties.
• Strong ability to manage schedules and prioritize tasks effectively.

Responsibilities

• Manage calendars, schedule meetings, and arrange travel.
• Handle personal errands and assist with family appointments.

Skills

Executive Assistant Experience

Calendar Management

Strong Communication Skills

Discretion with Confidential Information

Travel Booking

Computer Skills

Education

Post-secondary Education

Tools

Microsoft Office Suite

Job description

To Apply for this Job Click Here

Our client is seeking an Executive Assistant, the role will include PA work, this will support the President and additional executives on occasion. This is an EA role that will require 5 days in the office, and a vehicle and driver’s license for errands. The Executive Assistant will support the President’s day to day administrative needs and, as requested, facilitate personal travel, family business, and a variety of diverse responsibilities.

About Our Client
Our client is a real estate development company that brings together designers, consultants, and financial partners to deliver a top-quality product. They have built a collaborative team that works towards the company’s overall goals and vision. They have a diverse portfolio of development projects in the pipeline and a growth mindset.

About the Opportunity
Working directly with the President and supporting multiple executives, you’ll manage calendars, meeting requests, travel arrangements and manage the day-to-day. Personal errands are also part of this role, so you won’t be stuck in the office all day. A valid driver’s license and reliable vehicle are required, as is flexibility with scheduling.

About the Position

• Manage calendars and schedules.
• Provide meeting materials, prepare agendas and presentations.
• Prioritize communications that may include email and calls.
• Book personal appointments, assist with family appointments.
• General errands, shopping, and personal tasks.
• Manage expenses and produce expense reports.
• Responsible for coordinating meetings, transportation, and international travel.
• Order office supplies, manage vendor contracts and facilities maintenance.
• Generate reports, format correspondence and communications.
• Travel around the Lower Mainland - must drive and have access to a reliable vehicle.

The Requirements

• Must have 5+ years in an Executive Assistant role, preferably a role that includes PA work.
• Post-secondary education is preferred.
• Proven ability to prioritize tasks and anticipate needs.
• Must be able to work with confidential information with discretion.
• Experience managing calendars and schedules.
• Experience booking international travel.
• Strong computer skills, and the ability to format and produce quality communications and presentations, are required.
• Excellent communication skills, proven ability to build relationships, trust, and confidence.
• Must be able to pass a background check.
• Access to a reliable vehicle, clear driver’s abstract, and driver’s license are required.

Compensation

• Annual salary range $65,000 – $90,000, depending on experience and qualifications.
• Competitive benefits package that includes medical and dental.
• Parking provided.

David Aplin & Associates Inc., operating as Aplin, and its associated brands, CompuStaff and Impact Recruitment, is an award-winning employment agency connecting diverse, top-tier talent with exceptional organizations across North America. We welcome applicants from all backgrounds and charge no fees to apply or engage with our recruiters. Our clients partner with us to help expand and diversify their teams. Please note that all applicants must be legally entitled to work in Canada, including holding any necessary work permits.

To Apply for this Job Click Here