Executive Assistant

CAE; Montreal; On-site; CAD 50,000 - 75,000; Full time

Job summary

A leading company in Montreal is seeking an Executive Assistant to provide high-level administrative support to the executive team. The role involves managing communications, scheduling, and organizing travel while ensuring smooth operation within the finance department. The ideal candidate will have significant experience in similar positions, excellent communication skills, and proficiency in both French and English. This is an excellent opportunity to work in a dynamic and fast-paced environment.

Qualifications

• Minimum five years experience as an executive assistant.
• Bilingual in French and English.
• Proficiency in Excel, Word, PowerPoint, and Outlook.

Responsibilities

• Provide administrative support to the executive team and CFO.
• Manage communications, calendar, and expenses.
• Coordinate meetings, travel, and special events.

Skills

Networking skills

Problem-solving skills

Excellent communication

Organizational skills

Time management skills

Tact and diplomacy

Education

College or vocational diploma in secretarial studies

Tools

Microsoft Office Suite

Job description

About This Role

Position Profile:

• Provide high-level administrative and operational support to the executive team, staff, and the CFO’s assistant as needed.
• Screen, draft, and coordinate incoming and outgoing communications, acting as the primary point of contact for the team.
• Serve as a trusted support resource, coordinating all necessary activities to meet ongoing priority requirements, including calendar management.
• Coordinate meetings, draft reports, and maintain agendas and priority lists.
• Manage the finance department’s email inbox, screen calls, and forward messages to the appropriate individuals.
• Coordinate travel arrangements and related expense reports.
• Oversee assigned projects and special events.
• Book conference rooms as needed.
• Prepare the department's annual budget and ensure monthly monitoring.
• Create Excel spreadsheets, draft and proofread letters in Word.
• Design visually appealing PowerPoint presentations with an artistic touch.
• Handle confidential documents for the department.
• Perform any other related duties as requested.

Qualifications:

• College or vocational diploma in secretarial studies, or an equivalent combination of education and experience.
• Five years of experience as an executive assistant.
• Strong networking skills and a keen sense of tact and diplomacy, combined with a commitment to high-quality service delivery.
• Highly autonomous, with a strong sense of initiative and well-developed versatility.
• Strong sense of responsibility and pride in delivering high-quality work.
• Excellent problem-solving skills, with the ability to understand complex issues and adapt quickly.
• Sharp business acumen and the ability to thrive in a fast-paced, multitasking environment.
• Outstanding communication skills, a high level of professional discipline, and proven diplomatic abilities.
• Exceptional organizational and time management skills, with a consistent ability to prioritize tasks and make informed decisions.
• Proficient in Microsoft Office Suite (Excel, Word, PowerPoint, and Outlook) and other administrative support technologies.
• Excellent verbal and written communication skills in both French and English.

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Position Type

Regular

CAE thanks all applicants for their interest. However, only those whose background and experience match the requirements of the role will be contacted.

Equal Opportunity Employer

CAE is an equal opportunity employer committed to providing equal employment opportunities to all applicants and employees without regard to race, nationality, colour, religion, sex, gender indentity and expression, sexual orientation, disability, neurodiversity, veteran status, age, or other characteristics protected by local laws.

If you don't see yourself fully reflected in every job requirement listed in the job posting, we still encourage you to reach out and apply. At CAE, everyone is welcome to contribute to our success. Applicants needing reasonable accommodations should contact their recruiter at any point in the recruitment process. If you need assistance to submit your application because of incompatible assistive technology or a disability, please contact us at [e-mail]