Junior Executive Assistant

Huawei Technologies Canada Co., Ltd.; Montreal; On-site; CAD 40,000 - 55,000; Full time

Job summary

Huawei Technologies Canada is looking for a Junior Executive Assistant to provide essential administrative support to the management team. This 12-month contract will involve scheduling, travel arrangements, and office management. The ideal candidate will possess a Post-Secondary Diploma in Business Administration, have strong communication skills in both English and French, and be proficient in Microsoft Office. Join a growing team dedicated to supporting Huawei's mission and vision!

Qualifications

• Post-Secondary Diploma in Business Administration or relevant discipline required.
• Strong English and French communication skills are necessary.
• Strong knowledge of office procedures and practices.

Responsibilities

• Provide administrative and office management support to management team.
• Prepare travel schedules and book travel arrangements.
• Minute taking and tracking meetings resolutions.

Skills

Communication (English and French)

Organizational skills

Office procedures knowledge

Attention to detail

Education

Post-Secondary Diploma in Business Administration

Tools

Microsoft Office Suite

Job description

Huawei Canada has an immediate 12-month contract opening for a Junior Executive Assistant.

About the team:

As a strategic partner supporting all of Huawei Canada, the Human Resource Department plays a pivotal role in attracting, developing, and retaining top talent while ensuring compliance with corporate and legal standards. By prioritizing employee well-being and professional growth, this department cultivates a culture of collaboration and success. The Human Resource Department is committed to aligning workforce strategies with Huawei’s vision, driving sustainable growth and organizational effectiveness.

About the job:

• Provide administrative and office management support to members of the management team as directed.

• Prepare travel schedules, book travel arrangements, and make reservations for senior management and occasionally members of their staff.

• Coordinate logistics of team programs including meetings, seminars, workshops, special projects, and events.

• Minute taking, and tracking meetings resolutions.

• Refer and/or redirect calls, e-mails, or visitors as required.

• Complete expense reports, pay invoices, and other related duties.

• Present a positive and professional image of the office to all visitors, suppliers, inquiries, and other persons.

• Some personal assistant duties as required (lunches, errands

• Other duties shall be assigned as required.

What you'll bring to the team:

• Post-Secondary Diploma in Business Administration, or relevant discipline.

• Strong English and French communication skills.

• Strong knowledge of office procedures and practices.

• Fast learner, ability to work independently, keen attention to details.

• Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).

• Resourceful and flexible.

• Strong organizational skills (time management), ability to schedule duties/projects (multi-task) and handle stressful situations.

• Desire to contribute to a team environment.