Executive Assistant

St-Amour & Associates, Senc.; Montreal; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading company in manufacturing is seeking a dynamic Executive Assistant to support growth. This role involves managing schedules, organizing events, and ensuring smooth operations in a stimulating environment. Ideal candidates are bilingual, tech-savvy, and possess strong leadership skills.

Benefits

Group insurance

Generous vacation policy

Stimulating work environment

Qualifications

• Minimum 10 years' experience as an administrative assistant.
• Experience in a manufacturing environment is an asset.

Responsibilities

• Manage the boss's agenda and plan travel.
• Organize structured meetings and coordinate schedules.
• Support the boss by handling administrative tasks.

Skills

Bilingual (French/English)

Technological tools

Leadership

Resourcefulness

Autonomy

Tools

Google

Office 365

CRM

Job description

Salary :

Activity area : Business services, Finance and Insurance

Post category : Accounting, Finance and Insurance

Our client, a manufacturing leader on the South Shore, is looking for a dynamic Executive Assistant to actively participate in the company's growth. The position comes with a handsome salary, group insurance, a generous vacation policy and an ultra-stimulating work environment.

Main responsibilities:

• Manage the boss's agenda and plan his travel (trips, meetings, etc.).
• Organize structured meetings with clear follow-up.
• Coordinate vacation schedules and team timetables.
• Organize internal and external events (trade shows, parties, marketing).
• Participate in the recruitment process and integration of new employees.
• Office management: administrative tasks, coordinating deliveries, monitoring stock, negotiating with carriers, etc.
• Delegate the right tasks to the right people and supervise their completion.
• Rigorously follow up on all aspects of the company's operations.
• Support the boss by freeing him/her from all related tasks so that he/she can concentrate on growth.
• Be the “go-to” person for all technology-related matters: software, productivity tools, automation, team support.

Skills and qualifications :

• Bilingual (French/English), comfortable on the phone and in writing.
• Very good command of technological tools (Google, Office 365, CRM, etc.) and able to train others as needed.
• Minimum 10 years' experience as an administrative assistant.
• Experience in a manufacturing environment is an asset.
• Strong sense of initiative, resourcefulness and autonomy.
• Ability to manage several projects in parallel in a changing environment.
• Natural leadership, practicality and excellent adaptability.
• No telecommuting - physical presence is essential for the smooth running of the team.

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