Account Payable-Jobs in United States

Competition Number: J0425-0506

Position Title: Accounts Payable Clerk

Position Number (Final): 150696

Employee Group: Support Staff - USW Local 2010

Job Category: Audit, Finance, and Procurement

Department or Area: Strategic Procurement Services

Location: Kingston, Ontario, Canada (Hybrid)

Salary: $44,604.00 - $54,390.00/Year

Grade: 05 Review Salary Information Here

Hours per Week: 35

Job Type: Term

Length of term: 18 months

Shift: 7 Monday - Friday

Number Of Positions: 1

Date Posted: April 23, 2025

Closing Date: May 7, 2025

About Queen's University

Queen’s University is the Canadian research intensive university with a transformative student learning experience. We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

We are committed to employment equity and diversity in the workplace and welcome applications from individuals from equity seeking groups such as women, racialized/visible minorities, Indigenous/Aboriginal peoples, persons with a disability, persons who identify in the LGBTQ+ community and others who reflect the diversity of Canadian society.

Job Summary

The Accounts Payable Clerk reports to the Senior Manager, eProcurement. The eProcurement team oversees management of the university's eProcurement system, acQuire, as well as all goods and service related Accounts Payable requirements. This position completes bookkeeping activities such as journal entries, accounts payable, invoicing, accounts receivable, and expense claim processing. This position monitors incoming invoices, reviews coding for accuracy and/or duplicates, and matches against purchase orders before data entry. This position also supports the implementation of changes to the expense reimbursement systems or procedures.

What you will do

• Performs bookkeeping procedures such as journal entries, accounts payable and receivable, invoicing, requisitions, reconciliation, delinquent accounts follow-up, and cheque preparation.
• Processes purchase orders, T4As and other vendor payments.
• Monitors incoming invoices, reviews coding for accuracy, for duplicates, and matches against purchase orders before data entry.
• Resolves invoice discrepancies such as identifying and addressing errors made on payment requests submitted for processing.
• Maintains documentation regarding expense reimbursements, including training materials, standard operating procedures, correspondence, and website forms.
• Reviews travel claims, employee reimbursement, payment requests.
• Explains travel and expenses policies, processes, and procedures to faculty, staff and other approvers.
• Supports the implementation of changes to the expense reimbursement systems or procedures.
• Processes all wire payments to vendors in banking portals, provide documentation for approval and release of payments.
• Identifies and escalates errors in tax treatment of vendor invoices.
• Processes all authorized non-salary-related payments to suppliers and individuals.
• Performs stop payments in system and reissue payments where required.
• Other duties as required in support of the department and/or unit.

Required Education

• Two-Year Community College Diploma.

Required Experience

• More than 1 year and up to and including 2 years of experience. Consideration may be given to an equivalent combination of education and experience.

Job Knowledge And Requirements

• Knowledge and insight of practical methods, techniques, and work processes that is typically acquired through a combination of technical training and/or work experience.
• Provide information that requires technical or administrative explanation or interpretation.
• Attempts to resolve a difficult or challenging interpersonal situation, or overcome resistance to gain cooperation, before referring to others.
• Manage own work effectively and follows through on commitments, using the available resources.
• May distribute work to deliver objectives on time and to the highest standard and help others access resources to support goal achievement.
• Resolve recurring problems and situations using established procedure and guidelines.
• Bring forward problems, obstacles or challenges to work completion in a timely manner so deadlines continue to be met.
• Break down concrete issues into parts and selects best solution from clear alternatives and past practices.
• Acknowledge and respect diverse cultural traditions and beliefs.
• Question attitudes, comments and behaviours which are discriminatory and seeks out appropriate resources to remove these from the workplace.

Skills And Responsibilities

• Interactions require the ability to identify and respond to straightforward needs or requests.
• Provides explanations for specialized topics.
• Attempts to resolve difficult situations within guidelines.
• Acts as a resource through interaction with staff, students and the public.
• Identifies recurring problems and situations using established procedures and guidelines. Gathers and reviews available facts. Selects the best solution from clear alternatives and past practice.
• No supervisory responsibility. Occasionally provides orientation and/or shows procedures to others.
• Planning, coordination and prioritization of own workload.
• Results of decisions and actions have moderate impact on immediate work area, unit/department or function and/or limited impact on service to staff, students and/or public.

Working Conditions And Effort

• High physical effort. This includes periods of continuous and uninterrupted keyboarding or other finger and hand movements for at least 3.5 hours cumulatively per day for at least 17.5 hours per week, or regular lifting or moving objects over 20 lbs/9 kgs, or standing or walking for more than 3.5 hours per day.
• A moderate to high level of concentration. Tasks require significant understanding and manipulation of the content for output on a continuous basis.
• Occasional exposure to minor disagreeable conditions.
• Moderate possibility of minor harm or limited possibility of major harm from exposure to health and safety risks.
• Occasional exposure to characteristics contributing to job pressure including irregular work hours, exposure to situations that involve conflictive hostile or violent reactions, exposure to situations involving the distress of others, overnight travel, or extreme vigilance required to ensure avoidance of significant negative impact or consequences; or frequent exposure to deadlines, isolated workspaces, lack of privacy, extensive driving, multiple competing sources of work or emotionally charged or disrespectful behaviour.

Employment Equity and Accessibility Statement

The University invites applications from all qualified individuals. Queen’s is committed to employment equity and diversity in the workplace and welcomes applications from women, visible minorities, Aboriginal Peoples, persons with disabilities, and persons of any sexual orientation or gender identity. In accordance with Canadian Immigration requirements, priority will be given to Canadian citizens and permanent residents.

The University provides support in its recruitment processes to all applicants who require accommodation due to a protected ground under the Ontario Human Rights Code, including those with disabilities. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at hradmin@queensu.ca.