Accounts Payable Coordinator - Contract

Venterra; Richmond Hill; Hybrid; CAD 50,000 - 70,000; Full time

Job summary

A property management company is seeking an Accounts Payable Coordinator to enhance their innovative AP department. The candidate will manage the complete accounts payable process for a portfolio of over 90 properties, ensuring effective communication and relationship-building with stakeholders. Strong organizational and analytical skills, along with experience in accounts payable, are essential. This position offers a hybrid work model in Richmond Hill.

Qualifications

• Experience with accounts payable is required.
• Previous experience with invoicing and bank reconciliation is necessary.
• Managing accounts payable for utilities is a plus.

Responsibilities

• Investigate and resolve accounting discrepancies.
• Oversee invoicing and payment processes.
• Approve portions of weekly payment runs.
• Support tickets and inquiries.
• Participate in process improvement initiatives.
• Work on ad hoc projects and reports.

Skills

Communication skills

Organizational skills

Attention to detail

Analytical skills

Curiosity and willingness to learn

Technology proficiency

Education

University or College education in business

Tools

Microsoft Office Suite

ERP systems (e.g., Oracle Fusion, Coupa)

Job description

ROLE: Accounts Payable Coordinator - Contract

REPORTS TO: Sr. Manager, Accounts Payable

LOCATION: Remote / Corporate Office in Richmond Hill (Hybrid)

COMPANY OVERVIEW

Venterra Realty is a growing developer, owner, and operator of multifamily apartments with approximately 90 mixed-use and multifamily communities across 21 major US cities. Over 42,000 people and more than 18,000 pets call Venterra "home"! We are committed to improving the lives of our residents by delivering an industry-leading customer experience. Through the exceptional commitment and dedication of our approximately 900 team members, we’ve enjoyed tremendous growth and financial success over our 23-year history.

We’re thrilled to be recognized as a leading workplace withnumerous prestigious awardsyear after year! In 2024 alone,Great Place to Work’sannual employee survey led to various workplace recognitions including being named one of the2024 FORTUNE Best Medium Workplaces,ranking #1 in our size category on the2024 Best Workplaces in Real Estatelist, and being celebrated as one ofPeople Magazine's 2024 PEOPLE Companies that Care.AnonymousVenterra Glassdoor reviewshave also resulted in our becominga five-timeGlassdoor Best Places to Work winner.

Explore our communities atVenterraLiving.com,and visitVenterra.comto learn more about how we’re out-caring the competition by staying true to our value proposition: “We care more about renter experiences, which drives superior results."

THE OPPORTUNITY

Reporting to the Sr. Manager Accounts Payable, the Coordinator will contribute to building a leading-edge Accounts Payable department focused on innovation and excellence. Relationship building with both internal and external stakeholders including property staff and vendors will be a main priority for this role. The Coordinator, Accounts Payable will be responsible for owning the full cycle Accounts Payable process for a portfolio of accounts across more than 90 properties.

KEY JOB RESPONSIBILITIES

• Investigating variances, analyzing, reconciling and resolving accounting discrepancies for internal and external stakeholders
• Overseeing the invoicing and payment process for Venterra’s common and vacant utility bills, residential utility billing service invoices, bank reconciliations for utilities, permits and licenses.
• Approving strategic portions of weekly payment runs
• Support tickets and email inquiries
• Identifying and participating in process improvement initiatives and projects (e.g., oversight of our automated local vendor invoicing process, reviewing dashboard variances for efficiency opportunities)
• Working on ad hoc projects and reports as needed

CANDIDATE PROFILE

• University or College education in business or related discipline
• Experience with accounts payable is required for this role
• Previous experience with invoicing and bank reconciliation is required; experience managing accounts payable for utilities would be a definite asset
• Excellent communication and organizational skills with a strong attention to detail
• Natural curiosity and willingness to dig into the detail and learn new skills
• Aptitude to leverage technology to gain efficiencies and improve processes
• Intermediate proficiency in Microsoft Office suite, with strong Excel skills preferred
• Experience with ERP systems (e.g., Oracle Fusion, Coupa) is a plus

Venterra Realty is an equal opportunity employer.Accessibility accommodations are available on request for candidates taking part in all stages of the selection process.