Finance Accounts Payable

Great Blue Resorts; Ontario; On-site; CAD 50,000 - 70,000; Full time

Job summary

A recreational property company in Ontario is seeking an experienced Accounts Payable Administrator to manage invoice processing and vendor relationships. The ideal candidate will have over 5 years of accounting experience and strong organizational skills. Responsibilities include managing purchase orders, coding invoices, and ensuring accurate financial reporting. The company values diversity and encourages all applicants.

Benefits

Employment equity

Accommodations available during selection process

Qualifications

• 5+ years of accounting experience in an accounting firm or industry.
• Proven ability to meet deadlines and adhere to controls.
• Experience with ERP systems.

Responsibilities

• Manage purchase orders and coordinate approvals.
• Code and enter invoices into Microsoft Nav.
• Reconcile vendor statements and relevant accounts.

Skills

Time management

Organizational skills

Communication skills

Teamwork

Flexibility

Education

Post-secondary certificate or degree in Business with accounting major

Tools

Microsoft Nav

Job description

Great Blue Resorts, 612A Welland Avenue, St Catharines, Ontario, Canada Req #248

Monday, March 10, 2025

Great Blue Resorts owns and operates 10 private resort lakefront properties throughout Ontario’s cottage country. These properties offer outright ownership of beautiful pre-manufactured seasonal recreational cottages. Our resorts feature full facilities including community areas, swimming pools, splash pads, multi-sports courts, playgrounds, and beaches.

Position: Accounts Payable Administrator

Overview: The Accounts Payable Administrator will handle general staff accounting tasks, primarily focusing on processing accounts payable reporting.

Qualifications:

• 5+ years of accounting experience in an accounting firm or industry
• Post-secondary certificate or degree in Business with an accounting major, or equivalent
• Excellent time management and organizational skills
• Strong verbal and written communication skills
• Proven ability to meet deadlines and adhere to controls
• Teamwork and flexibility skills
• Experience with Microsoft Nav or similar ERP systems

Responsibilities:

1. Manage purchase orders
2. Coordinate with department managers on purchase order submissions and approvals
3. Ensure purchase orders contain accurate information for proper cost allocation
4. Serve as contact for Resort Administrators and General Managers regarding purchase orders and troubleshooting
5. Code and enter invoices into Microsoft Nav accurately and promptly
6. Match invoices to purchase orders; handle approvals for large or unusual purchases
7. Maintain organized filing of all Accounts Payable invoices
8. Manage vendor relationships and communicate payment and invoice information
9. Reconcile vendor statements and relevant accounts
10. Manage vendor onboarding and closures
11. Maintain WSIB ledger, ensuring current clearance certificates for contractors
12. Coordinate with internal customers including Marketing Service Providers, Owners, and Resort GMs
13. Assist with internal audits by analyzing purchases and expenses
14. Ensure invoices are not duplicated or paid twice
15. Verify purchase order approvals before processing
16. Prepare cheque runs, prioritize payments, and communicate with vendors
17. Handle credit notes, EFTs, bank bill payments, and other transactions
18. Assist with AR tasks and ERP system enhancements

Great Blue Resorts is committed to employment equity and welcomes applications from all candidates, including those with disabilities. Accommodations are available upon request during the selection process.

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