Accounts Payable Coordinator

Toro Group of Companies; Vaughan; On-site; CAD 55,000 - 60,000; Full time

Job summary

A manufacturing and construction firm in Vaughan is seeking an Accounts Payable Coordinator to manage day-to-day operations of accounts payable. This role involves processing vendor invoices, ensuring compliance with regulations, and improving workflow efficiency. The ideal candidate has a post-secondary education in accounting and at least 2 years of experience in accounts payable, preferably in relevant industries. This entry-level, full-time position offers a salary range of CA$55,000.00-CA$60,000.00.

Qualifications

• Minimum of 2 years experience in accounts payable, preferably in manufacturing and/or construction industries.
• Ability to work independently and in a team.
• Proficient in a computerized and automated setting.

Responsibilities

• Manage day-to-day operations of the accounts payable function.
• Process high-volume vendor invoices for multiple entities.
• Ensure adherence to company policies and compliance with tax laws.

Skills

Attention to detail

Time management

Communication skills

Organizational skills

Education

Post-secondary education in accounting

Tools

MS Word

Excel

Accounting automation software

Job description

Join to apply for the Accounts Payable Coordinator role at Toro Group of Companies

Job Summary

We are seeking a detail-oriented and highly organized Accounts Payable Coordinator to join our finance team in a multi-entity manufacturing and construction environment. The ideal candidate will be responsible for managing the day-to-day operations of the accounts payable function, ensuring timely and accurate processing of invoices, expense reports, and payments involving multiple currencies in a computerized and automated setting.

Key Accounts Payable Responsibilities

• Responsible for timely and accurate processing of high-volume vendor invoices for multiple entities in a paperless working environment using AP automation tools such as RPA and OCR.
• Review and process subcontractor/installer billing, manage and reconcile progress billing and holdbacks in coordination with project managers and subcontractors/installers.
• Ensure all required supporting documentation and approvals are in place prior to payable processing and escalate issues accordingly.
• Process payments using various methods (EFT, ACH, Wires, Bill Payments, Credit Cards, Checks) with different currencies across multiple entities.
• Manage month-end close processes ensuring timelines are met for invoice processing, vendor reconciliation, and reporting.
• Liaise with internal departments and vendors to resolve disputes and discrepancies.
• Ensure adherence to company policies, procedures, and compliance with government regulations, tax laws, and financial reporting standards.
• Perform other duties, support activities, and special projects as required.

Other Duties

• Identify inefficiencies in AP workflow, suggest improvements, and support a culture of continuous improvement.
• Assist in audits by preparing documentation and responding to inquiries.
• Update and reconcile AP reports as needed.
• Maintain AP filing systems.

Qualifications & Other Skills

• Post-secondary education in accounting.
• Minimum of 2 years experience in accounts payable, preferably in manufacturing and/or construction industries.
• Excellent attention to detail, good time management, and ability to meet deadlines.
• Strong communication, interpersonal, and organizational skills; ability to work independently and in a team.
• Proficient in MS Word, Excel, Windows, and accounting automation software.

Additional information: Entry level, full-time position in the Wholesale Building Materials industry, located in Etobicoke, Ontario, with a salary range of CA$55,000.00-CA$60,000.00.