Compliance Specialist

Pinchin; Saint John; Remote; CAD 65,000 - 85,000; Full time

Job summary

A consulting firm in Canada is seeking a Compliance Specialist to support vendor and client onboarding processes. The role requires strong organizational skills, a good understanding of insurance, and the ability to maintain confidentiality. This full-time position offers competitive benefits and flexible work arrangements.

Benefits

Competitive salaries and benefits

Flexible work arrangements

Paid personal days

Three weeks’ paid vacation

Reimbursement for association memberships

Wellness spending account

Corporate hotel rates

Qualifications

• Strong understanding of insurance and risk mitigation.
• Ability to obtain PWGSC Secret (Level II) Security Clearance.
• Maintain confidentiality and professionalism.

Responsibilities

• Respond to vendor requests and ensure compliance with requirements.
• Compile information for client prequalification documentation.
• Assist with maintaining security clearances.

Skills

Problem-solving skills

Good judgment

Interpersonal skills

Critical thinking skills

Proficiency with Microsoft Office

Education

Post-secondary education with a minimum of 5 years’ experience in administration

Job description

Compliance Specialist

Full Time Support Group Staff

Atlantic, Ontario, or Manitoba – CA (Work from home)

Pinchin is recruiting for a Compliance Specialist to join the Finance & Administration department in Canada. We are looking for a highly organized individual to join on a full-time basis. This position can be based out of Atlantic, Ontario, or Manitoba on a remote or hybrid basis. The Compliance Specialist will provide backup support to our Security Clearances team and perform additional ad hoc duties as required.

A day in the life of a Compliance Specialist at Pinchin includes:

Vendor Onboarding

• Respond to all requests for vendor onboarding and evaluate vendor submissions to ensure they meet Pinchin’s requirements.
• Enter vendor setups in the operating system (Vision), ensure accuracy of details, and keep detailed records in an organized manner.
• Liaise with Accounts Payable during payment cycles.
• Follow guidelines and seek exception reviews from our risk team when necessary; communicate regularly with executive-level employees.
• Track WSIB and WCB for all vendors using each province’s online database and update Vision for vendors out of compliance.
• Analyze and verify the consistency, completeness, and accuracy of vendor and insurance data.

Client Onboarding

• Ensure all client requests are handled accurately and efficiently within acceptable turnaround times.
• Serve as the point of contact and compile information to complete annual prequalification documentation for clients.
• Interact with potential clients to gather information required to set up clients in SharePoint (Client Grove) and Vision.
• Review client-provided information against Pinchin’s established client engagement criteria, such as retainer policies.
• Maintain the ‘Client Grove’ (SharePoint client database).
• Proactively identify opportunities to enhance, streamline, and automate the client engagement process.
• Liaise with Accounts Payable, Safety, IT, Security, and other departments as needed to gather information for client documents.
• Respond to client requests professionally and promptly.

Insurance

• Understand RFP/Tender documents and prepare insurance certificates according to the requirements for Pinchin clients, liaising with our Insurance Broker for complex requests.
• Prepare WSIB and WCB Clearance Letters upon request.

Security Clearances

• Assist the Security Clearances Team with maintaining employee and organization security clearances, providing efficient support to ensure compliance with company, government, and client security requirements.

Qualifications and Skills:

• Good understanding of insurance, risk mitigation, or strong problem-solving skills with the ability to learn about insurance.
• Good judgment and critical thinking skills for investigating and resolving problems.
• Ability to work independently with minimal supervision.
• Excellent interpersonal skills.
• Post-secondary education with a minimum of 5 years’ experience in administration preferred.
• Proficiency with the Microsoft Office suite.
• Ability to obtain PWGSC Secret (Level II) Security Clearance, requiring no criminal record, residence in Canada for the last 5 years, and no stays in foreign countries exceeding 6 months during that period.
• Ability to complete and maintain certification in the PSPC Controlled Goods Designated Official Certification Program.
• Maintain confidentiality and professionalism.

What’s in it for you:

We offer competitive salaries and benefits, along with mentoring and career development programs, community involvement opportunities, flexible work arrangements, paid personal days, three weeks’ paid vacation, reimbursement for association memberships, wellness spending account, social activities, team-building events, corporate hotel rates, and more. We foster an inclusive, dynamic work environment.

Please note that our recruitment process may include online testing. Employees may be required to undergo security clearances and periodic drug and alcohol testing to access certain job sites. We appreciate all applicants’ interest; only those selected for further consideration will be contacted.

• No agency phone calls, please.

Why Pinchin?

Our employees are the core of our business. We support your growth with resources and expertise in a culture founded on honesty, integrity, and a passion for learning.

About Us

Pinchin Ltd. is a multidisciplinary consulting firm providing engineering, building sciences, geosciences, environmental, and occupational health and safety solutions across Canada and the US. We are committed to diversity and inclusion. If you require accommodations during the recruitment process, please inform us.

Working Together, Making Things Better