Executive Secretary jobs in United Arab Emirates

Job Summary

We are looking for a friendly, organized, and proactive Office Administration Assistant to manage front desk operations and ensure smooth day-to-day administrative support. This role is the face of our office and plays a vital role in creating a welcoming environment while maintaining office efficiency.

Key Responsibilities

Reception Duties:

• Greet and welcome visitors in a professional and friendly manner
• Answer and direct incoming phone calls and emails
• Manage meeting room bookings and ensure they are presentable
• Receive, sort, and distribute daily mail and deliveries
• Handle guest registration and visitor access procedures

Office Administration:

• Maintain and order office supplies, pantry stock, and stationery
• Coordinate with vendors, cleaners, and maintenance providers
• Assist with organizing company events and internal meetings
• Maintain office filing systems (digital and physical)
• Support other departments with ad hoc admin tasks as required
• Ensure the reception area and common office areas are tidy and organized

Requirements

• Proven work experience as an Office Administrator, Receptionist, or similar role
• Strong organizational and multitasking abilities
• Good communication and interpersonal skills
• Professional appearance and image
• Proficient in computer skill
• Fluency in English; additional languages are a plus
• High school diploma or equivalent; diploma/degree in Administration or a related field is an advantage