Executive Assistant

Zayed University; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A prestigious university in Dubai seeks an Executive Assistant to provide operational and administrative support to the Vice President. The role requires excellent bilingual communication skills in English and Arabic and at least 4 years of relevant administrative experience. Benefits include a competitive salary, housing, and educational subsidies for children.

Benefits

Competitive salary free of tax

Cash housing

Annual vacation airline tickets

Educational subsidies for children

Healthcare coverage

Qualifications

• 4+ years of relevant administrative experience at a high level.
• High computer competency.
• Excellent communication skills in English and Arabic.

Responsibilities

• Provide operational and administrative support to the Vice President.
• Organize visits of dignitaries to the campus.
• Execute protocols while dealing with senior officials.
• Prepare letters, reports, and speeches in Arabic.
• Maintain the Vice President's diary and filing system.

Skills

Verbal and written skills in English

Verbal and written skills in Arabic

Interpersonal skills

Computer competency

Education

Bachelor's Degree

Job description

The Opportunity

The office of the Vice President seeks an incumbent for the position of Executive Assistant. To provide operational, administrative and protocol support on the Dubai Campus to the Vice President and areas of responsibility connected to the Vice President’s Office.

The Responsibilities

• Screens and prioritizes incoming items to ensure the Vice President and his staff are advised of current issues.
• Assists in planning and organizing visits of dignitaries to the Zayed University Abu Dhabi campus with the campus Protocol Coordinator.
• Ensures appropriate protocol is implemented when dealing with senior officials of the government, industry and higher education.
• Facilitates implementation of directives and projects requested by the Vice President or the Executive Assistant and monitors the progress of these directives or projects.
• Prepares letters, reports and speeches in Arabic for the Vice President.
• Reviews sensitive Arabic documents prepared by others to ensure accuracy and propriety.
• Maintains and confirms the Vice President’s diary in cooperation with the Administrative Officers in Dubai.
• Organizes and schedules meetings, notifies attendees of location and timing.
• Maintains an up-to-date and accurate filing system of all documents received through the Vice President’s Office in Abu Dhabi and works with the Administrative Officers in Dubai to ensure all the VP staff are made aware of the documents on a need-to-know basis.

The Requirements

• Must possess Bachelor’s Degree and a minimum of 4 years of relevant administrative experience in a role at a high level of administration or an equivalent combination of educations, skills and experience.
• High degree of computer competency
• Excellent verbal and written skills in both English and Arabic
• Strong interpersonal skills

The Benefits

The University’s benefits package is highly attractive, with competitive salaries free of tax in the U.A.E., Cash housing, annual vacation airline tickets for the employee and immediate family, educational subsidies for children and healthcare is provided to the employee and sponsored family members.

We are an equal opportunities employer and welcome applications from all qualified candidates. While we appreciate all applications, you will be contacted only if you are selected for an interview.