Executive Assistant jobs in United States
Executive Assistant
Calvin James Recruitment
Strategic Executive Assistant to Venture Leadership
VentureOne
Operations Executive Assistant
Boundless
Discover more opportunities than anywhere else. Find more jobs nowExecutive Assistant to CEO/COO (Arabic & English)
Calvin James Recruitment
Strategic Executive Assistant to Owner & Leadership
Innovation Direct Employment Services
Strategic Executive Assistant to the Chairman
Boundless
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Atelier Allione Design Services
Executive Assistant to MD | Travel-Ready & Discreet
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Dubai-Based Executive Assistant for a High-Profile Leader
Talent Higher
Elite Executive Assistant to the CEO
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Senior Executive Assistant & Office Operations Lead
Irwin & Dow
Executive Assistant & Logistics Coordinator
A Professional Public Accounting, Audit, Tax, And Advisory Firm
Investment Banking Executive Assistant & Scheduler
JPMorganChase
Executive Assistant
Innovation Direct Employment Services
Executive Assistant to CEO - Systems & Execution Lead
Jobmaze FZ LLC
Executive Assistant - UAE National
CIME Cigna Insurance Middle East
Executive Assistant to the COO
Combuzz HR Solutions
Executive Assistant to the CEO
Veolia Environnement SA
Executive Assistant - Ennismore
AccorCorpo
Executive Assistant
Job summary
A leading recruitment agency in Dubai is seeking an experienced Executive Assistant to provide high-level support to the CEO and COO. This role involves managing complex schedules, facilitating effective communication in both Arabic and English, and ensuring smooth operations of the executive office. The ideal candidate has proven experience supporting C-suite executives in a retail or FMCG environment and possesses exceptional organizational and communication skills. This position offers a dynamic work environment that demands discretion and professionalism.
Qualifications
- Proven experience as an Executive Assistant within retail or FMCG industries.
- Fluency in both Arabic and English, spoken and written.
- Strong attention to detail and time-management skills.
Responsibilities
- Provide comprehensive administrative support to the CEO and COO.
- Manage complex schedules across multiple time zones.
- Coordinate travel arrangements and manage executive expenses.
Skills
Looking for highly organised and proactive Executive Assistant to provide high-level support to the CEO and COO within a fast-paced retail environment. The successful candidate will act as a trusted partner, managing complex schedules, facilitating effective communication, and ensuring the smooth operation of the executive office. Fluency in Arabic and English is essential for this role.
Executive Support
- Provide comprehensive administrative and executive support to the CEO and COO
- Manage complex calendars and schedules across multiple time zones
- Act as a key point of contact between the executives and internal and external stakeholders
- Screen, prioritize, and manage correspondence, emails, and calls in both Arabic and English
- Prepare agendas, presentations, reports, and executive briefing materials
Business & Operational Support
- Coordinate leadership meetings, board meetings, and executive off-sites
- Take accurate minutes, track actions, and follow up to ensure timely execution
- Support operational and strategic initiatives across retail operations and corporate functions
- Liaise with senior leadership, store operations teams, suppliers, landlords, and partners
Travel & Logistics
- Coordinate complex domestic and international travel arrangements, visas, and itineraries
- Manage accommodation, transportation, and executive expenses
Confidentiality & Stakeholder Management
- Handle sensitive and confidential information with the highest level of discretion
- Support communication with Arabic-speaking stakeholders, government entities, and regional partners as required
- Build strong relationships with internal teams and external stakeholders
- Proven experience as an Executive Assistant supporting C‑suite executives, preferably within retail, FMCG, or consumer-driven industries
- Fluent in Arabic and English (spoken and written)
- Exceptional organizational and time‑management skills with strong attention to detail
- Strong written and verbal communication skills in both languages
- High level of professionalism, discretion, and confidentiality
- Strong proficiency in Microsoft Office and calendar management tools
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.