Executive Assistant jobs in United States

Job Title: Executive Assistant to C-Level Executive (Project Management Background)

Location: Property Shop Investment (PSI), Abu Dhabi, UAE

Property Shop Investment (PSI) is a leading real estate firm in Abu Dhabi, delivering innovative property solutions through a full-service approach including sales, leasing, property management, and investment advisory. With a strong reputation for professionalism and market knowledge, PSI supports both individual and institutional investors in achieving long-term value.

We are seeking a highly capable and organized Executive Assistant to support a C-level executive at PSI. The ideal candidate will have strong administrative experience coupled with a background in project coordination or management. This hybrid role combines traditional EA responsibilities with oversight and support on high-priority projects, requiring someone who is proactive, resourceful, and able to thrive in a fast-paced, real estate-driven environment.

• Executive & Administrative Support
• Manage complex calendars, schedule high-level meetings, and coordinate local and international travel
• Prepare reports, internal communications, presentations, and documentation for leadership meetings
• Draft and respond to emails, letters, and internal memos on behalf of the executive
• Track deadlines and ensure the executive is well-prepared and informed at all times

• Project Coordination & Monitoring
• Support the executive in managing ongoing strategic projects related to real estate development, sales, or operations
• Track project milestones, follow up with internal departments, and provide status updates
• Organize and attend project meetings, preparing meeting notes, agendas, and action item follow-ups
• Assist in preparing feasibility reports, performance summaries, or executive dashboards when needed

• Stakeholder & Client Interface
• Serve as the primary liaison between the executive and internal teams, investors, partners, or VIP clients
• Coordinate high-level communications with professionalism and cultural awareness
• Handle confidential information with discretion, particularly in relation to investments or partnerships

Education & Experience

• Bachelor's degree in Business Administration, Project Management, Real Estate, or related field
• 4–6 years of experience as an Executive Assistant, preferably supporting C-level executives
• Exposure to project coordination or a formal project management environment (PMP certification is a plus)

Skills & Competencies

• Strong written and verbal communication skills in English; Arabic is an advantage
• High proficiency in Microsoft Office (Excel, PowerPoint, Outlook, Word); familiarity with project tools (e.g., Trello, Asana, Monday.com) is a bonus
• Ability to manage multiple tasks, prioritize, and meet tight deadlines
• Strong organizational and problem-solving skills
• High level of discretion, confidentiality, and emotional intelligence
• Arabic or European language in addition to English fluency

• Office-based role in Abu Dhabi
• May require flexible hours depending on project demands or executive scheduling
• Professional attire and conduct expected at all times

At Property Shop Investment, you’ll be part of a dynamic and fast-growing company that values innovation, performance, and service excellence. You'll have the opportunity to work closely with top leadership and play a key role in supporting strategic decisions across the organization.

Job Type: Full-time

Ability to commute/relocate:

• Abu Dhabi: Reliably commute or planning to relocate before starting work (Preferred)