Admin Assistant EEMEA (Maternity Cover 6 months)

Edwards Lifesciences; Dubai; On-site; AED 146,000 - 221,000; Full time

Job summary

A leading medical innovations company in Dubai seeks an Admin Assistant EEMEA for a maternity cover role. This position involves providing administrative support, planning meetings, managing travel arrangements, and event coordination. Ideal candidates have over 6 years of relevant experience and strong organizational skills. The role offers competitive compensation and a dynamic workplace focused on employee growth.

Benefits

Competitive Compensation and Benefits

Health Insurance

Employee Stock Purchase Programme

Employee Assistance Programme

Qualifications

• 6+ years of relevant experience with executive-level stakeholders.
• Ability to manage internal and external confidential information.
• Works autonomously within established procedures.

Responsibilities

• Provide administrative support to assigned department.
• Plan and execute meetings and events.
• Manage schedule and calendar of management.

Skills

English proficiency

Communication skills

Organizational skills

Microsoft Office Suite

Event coordination

Job description

Admin Assistant EEMEA (Maternity Cover 6 months)

Category

Administration

Location

Job reference

Req-43307

Posted for

5 days ago

Role Purpose

Provide administrative support to assigned department, individual, and/or area.

How you'll make an impact:

Plan and execute meetings and events with some supervision (15%)

Utilize all relevant computer applications to support the creation of correspondence and presentations, track and chart metrics data, perform accurate data entry, and generate reports that support departmental operations, organizational initiatives, or executive‑level management. (15%)

Assist in semi‑routine and non‑routine administrative projects/tasks. (15%)

Ensure the preparation of information, documents, and logistics for assigned department, significant organizational group, or executive level management (10%)

Perform general administrative activities including screening and directing phone calls, filing as well as composing and typing general correspondence under limited direction (10%)

Assistance to the company employees with respect to various administrative tasks including (10%):

• travel arrangements i.e. flight, car rental, accommodation bookings
• processing and preparation of travel expenses
• tailoring/finalizing business presentations
• prepare meeting minutes

Manage schedule and calendar of management with attention to accuracy and detail, including keeping Executive informed of calendar changes and change requests (5%)

Schedule domestic and international travel in compliance with existing policies and procedures, to optimize use of Executive's time and schedule (5%)

Cooperate and support larger corporate events (e.g. conferences, team‑buildings, together with Office Supervisor) (5%)

Provide event management support for HR department (e.g. social team events, charity occasions, volunteer initiatives) (5%)

Liaise via telephone and in person, establishing and maintaining relationships with external suppliers relevant to events such as hotels, restaurants, event agencies, entertainment providers and other participating parties (5%)

What you'll need:

• 6+ years of relevant experience, i including exposure to executive‑level stakeholder.
• Strong command of English, both written and verbal.
• Solid communication and interpersonal skills
• Advanced proficiency in Microsoft Office Suite, including Word, Excel, and PowerPoint.
• Excellent organizational skills with the ability to manage multiple tasks and prioritize effectively.
• Previous experience in event coordination or support is preferred.
• Quick learner with the ability to adapt to new absorb information within new fields (example – Cardiology terms, definitions).
• Background in science or healthcare‑related fields is a plus
• Completes tasks in resourceful and effective ways
• Ability to manage internal and external confidential information with utmost discretion
• Works autonomously within established procedures and practices
• Ability to work in a fast paced, dynamic work environment
• Strict attention to detail
• Ability to interact professionally with all organizational levels
• Pro‑active attitude, an enthusiastic, driven, can‑do attitude rather than waiting for things to happen
• Highly organized, accurate, consistent and dedicated to performing the internal/external client experience
• Works well under pressure

What else we look for:

• Adhere to all company rules and requirements (e.g., pandemic protocols, Environmental Health & Safety rules) and take adequate control measures in preventing injuries to themselves and others as well as to the protection of environment and prevention of pollution under their span of influence/control

What is it like to work at Edwards Lifesciences in United Arab Emirates?

As a global leader in patient‑focused medical innovations, we offer rewarding opportunities and exciting challenges in a truly international, dynamic and friendly work environment.

We are committed to fostering a diverse and inclusive work environment where all employees can grow, personally and professionally. To achieve this, we offer on‑the‑job development, training opportunities and the support and guidance provided by dedicated employee groups (the Edwards Network of Women, Edwards Foundation charity team, sustainability activities, and others).

Edwards Lifesciences in United Arab Emirates also offers the following benefits:

• Competitive Compensation and Benefits package
• Health Insurance
• Employee Stock Purchase Programme
• Employee Assistance Programme

Benefits are regulated by an internal policy which contains the full details regarding the entitlement and conditions for the benefits. Benefits policy and components may vary by location.

Edwards Lifesciences is the leading global structural heart innovation company, driven by a passion to improve patient lives. Through breakthrough technologies, world‑class evidence and partnerships with clinicians and healthcare stakeholders, our employees are inspired by our patient‑focused culture to deliver life‑changing innovations to those who need them most.

Edwards Lifesciences is an equal opportunity employer. We believe that diversity and inclusion are essential to creating an environment where all our employees can grow and thrive. Guided by our values of integrity and service, we are committed to maintaining a culture of inclusivity and belonging by creating a welcoming workplace for people of all backgrounds.

Edwards Lifesciences is committed to providing reasonable accommodations and adjustments to individuals with a disability or neurodivergence. If you need an accommodation or adjustment during the application, interview, or hiring process, please see the disability accommodation section below.