Executive Assistant

Zillionaire Markets; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A prominent financial services firm in Dubai seeks a proactive Executive Assistant. You will provide high-level administrative support, manage calendars, and coordinate communications for senior leadership. The ideal candidate has a degree in Business Administration and 2+ years of experience as an Executive Assistant. This role requires strong organizational, communication, and time-management skills, and offers the chance to work in a dynamic environment.

Qualifications

• 2+ years of experience as an Executive Assistant or similar administrative role.
• Excellent verbal and written communication skills.
• Proficiency in Microsoft Office Suite / Google Workspace.

Responsibilities

• Manage calendars, schedule meetings, and travel arrangements.
• Draft, review, and respond to emails and reports.
• Prepare agendas and take meeting minutes.

Skills

Organizational skills

Communication skills

Time management

Discretion

Microsoft Office Suite

Education

Bachelor’s degree in Business Administration

Tools

Google Workspace

Job description

We are seeking a proactive, organized, and resourceful Executive Assistant to provide high-level administrative and operational support to senior leadership. The ideal candidate will be detail-oriented, able to manage multiple priorities, and maintain confidentiality while ensuring smooth day-to-day business operations.

Key Responsibilities:

• Administrative Support: Manage calendars, schedule meetings, appointments, and travel arrangements.
• Communication Management: Draft, review, and respond to emails, correspondence, and reports on behalf of executives.
• Meeting Coordination: Prepare agendas, take meeting minutes, and follow up on action items.
• Project Assistance: Support in project management, research, data collection, and coordination with cross-functional teams.
• Confidential Management: Handle sensitive information with the highest level of discretion and professionalism.
• Operational Efficiency: Anticipate executives’ needs and proactively identify opportunities to improve workflow and productivity.
• Relationship Management: Serve as the point of contact between executives, clients, partners, and internal teams.
• Documentation & Reporting: Maintain organized records, reports, and presentations as required.
• Travel & Event Coordination: Arrange logistics for business trips, conferences, and corporate events.

Skills

Bachelor’s degree in Business Administration, Management, or related field (preferred).

2+ years of experience as an Executive Assistant or similar administrative role.

Excellent verbal and written communication skills.

Strong organizational and time-management abilities.

Proficiency in Microsoft Office Suite / Google Workspace.

Ability to handle multiple tasks in a fast-paced environment.

Professional demeanor, discretion, and integrity.