Office Helper jobs in United States

General Purpose

We are seeking a highly organized and proactive Executive Assistant to support our Executive Office. The ideal candidate will serve as a critical support role within the Executive Office of Wynn Al Marjan Island, providing administrative, operational, and strategic assistance to the executive leadership. This position requires a high level of organization, discretion, and professionalism, ensuring that the office runs efficiently and effectively in alignment with organizational goals.

Nature & Scope

Essential Duties & Tasks

General

• Manage executive calendars, coordinate meetings, and schedule appointments with internal and external stakeholders. Prepare agendas and other supporting materials for meetings.
• Draft, review, and manage correspondence on behalf of the Executive Office, including emails, reports, and presentations. Act as the primary point of contact for inquiries and requests directed to executives.
• Arrange and manage travel itineraries, including flights, accommodations, and transportation, ensuring seamless logistics for executives.
• Organize and oversee events, conferences, and executive meetings, ensuring all aspects are handled efficiently and professionally.
• Assist in the planning, execution, and monitoring of projects, providing updates and tracking deliverables to ensure deadlines are met.
• Handle sensitive information with the utmost discretion and confidentiality, maintaining a professional demeanor at all times.
• Monitor and manage office supplies, equipment, and vendor relationships to ensure smooth daily operations.
• Build and maintain relationships with internal teams, clients, and external partners, fostering a collaborative environment.
• Coordinate and communicate with internal and external stakeholders on behalf of the executive team.
  
  

• Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
• Minimum of 5 years of experience as an Executive Assistant or in a similar role, preferably within hospitality, luxury, or corporate environments.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), and familiarity with online scheduling and project management tools.
• Excellent verbal and written communication skills, with the ability to interact effectively with stakeholders at all levels.
• Strong analytical and problem-solving abilities to anticipate needs and address challenges proactively.
• Meticulous attention to detail in managing tasks, preparing documents, and organizing events.
• High level of discretion, confidentiality, and integrity in handling sensitive matters.
• Flexibility to adapt to changing priorities and work effectively under pressure.