Executive Assistant

Cerebras; Abu Dhabi; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading technology company in Abu Dhabi is seeking an experienced Executive Secretary to support its CEO. This role demands exceptional organizational skills and the ability to handle both professional and personal tasks. The ideal candidate will manage the CEO’s calendar, handle correspondence, and coordinate travel effectively. A high level of discretion and proficiency in Microsoft Office and Google Workspace are essential. This is an opportunity to play a vital role in a dynamic environment.

Qualifications

• Proven experience as an Executive Assistant or Executive Secretary supporting C-level executives.
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines.
• Excellent written and verbal communication skills in English; Arabic is a plus.

Responsibilities

• Manage the CEO’s calendar, including all professional and personal engagements.
• Draft and respond to correspondence on behalf of the CEO.
• Arrange complex international travel and itineraries.

Skills

Organizational skills

Written and verbal communication in English

Discretion and integrity

Problem-solving ability

Resourcefulness under pressure

Proficiency in Microsoft Office

Proficiency in Google Workspace

Job description

Wanna join the adventure?

We are looking for a highly capable and detail-oriented Executive Secretary to provide one-on-one support to our CEO. This role goes far beyond standard administrative duties. You will be the backbone of the CEO’s professional and personal schedule, ensuring everything runs seamlessly across meetings, travel, communications, and personal commitments.

You must be sharp, discreet, and proactive, able to anticipate needs before they arise and manage priorities in a fast-moving environment. This is not a typical 9 to 5 administrative role. We are seeking someone sharp, resourceful, and highly dependable, the kind of person who can run the CEO’s calendar, inbox, and travel inside out and keep everything under control while anticipating what is next.

If you thrive in a fast-paced environment, can operate with complete discretion, and enjoy being the right hand to a CEO, we would like to hear from you.

About this Role:

• Own and manage the CEO’s professional and personal calendar end to end including board meetings, leadership offsites, personal appointments, and family events
• Stay on top of the CEO’s inbox, draft and respond to correspondence, prioritize critical items, and ensure timely follow up
• Prepare agendas, briefings, and materials in advance, ensure the CEO is fully prepared for all engagements, track action items and follow up as needed
• Arrange complex international travel and itineraries, manage last minute changes, overlapping commitments, and coordinate seamlessly between business and personal travel
• Manage personal matters and commitments that intersect with the CEO’s professional life with discretion and efficiency
• Act as the first point of contact for requests to the CEO, filter and prioritize effectively, and protect the CEO’s time
• Handle sensitive information with the highest level of confidentiality and professionalism
• Anticipate needs, resolve issues before they arise, and keep the CEO one step ahead at all times

Must Haves:

• Proven experience as an Executive Assistant or Executive Secretary supporting C-level executives
• Exceptional organizational skills with the ability to manage multiple priorities and deadlines
• Excellent written and verbal communication skills in English. Arabic is a plus
• High level of discretion, integrity, and trustworthiness
• Strong problem-solving ability and resourcefulness in high-pressure situations
• Comfortable managing both professional and personal tasks in a blended role
• Proficiency in Microsoft Office, Google Workspace, and scheduling tools

Orbitworks' mission is to make space simple for organizations that want to deploy physical and virtual missions to space. Building on Loft Orbital's heritage, Orbitworks will be the first commercial firm in the United Arab Emirates to mass-manufacture satellites. Orbitworks aims to manufacture tens of satellites annually and operates out of a 50,000-square-foot facility in Abu Dhabi.