Secretary jobs in United Arab Emirates
Hire a general secretary / administrative assistant in Abu Dhabi. direct hire - Full-time
Baniyas Concrete Products
Executive Secretary / Office Secretary
Gevyra
Executive Secretary
Al Sultan Investment
Executive Secretary & Admin Coordinator
Baniyas Concrete Products
Discover more opportunities than anywhere else. Find more jobs nowFront Desk Receptionist GYM (French-Russian-German-Spanish)
MIRA CONSTRUCTION L.L.C
Front Desk Receptionist GYM (French-Russian-German-Spanish)
MIRA CONSTRUCTION L.L.C
Complex Assistant Front Office Manager
Aloft
Connect with headhunters to apply for similar jobsFront Desk Receptionist
SUPREME GULF DMCC
Assistant Front Office Manager - Luxury Hotel Experience
AccorHotel
Assistant Front Office Manager
AccorHotel
Front Desk Receptionist
Adrenark Park
Assistant Front Office Manager - InterContinental Residences Abu Dhabi
InterContinental Hotels Group
Hotel Receptionist
Shaikhel Arab Group
Client-Facing Receptionist & Front Desk Sales
NAFFCO
Lady Personal Secretary Chinese Speaking
Reap HR Consultancy
Receptionist Secretary
Job summary
A leading logistics company in Sharjah is seeking an experienced front desk administrator. You will manage visitor interactions, coordinate schedules, and support office operations. The ideal candidate will have prior experience in a similar role, strong organizational abilities, and proficiency in MS Office. This position emphasizes multitasking and effective communication to ensure smooth office flow and excellent visitor experiences.
Qualifications
- Previous receptionist or administrative assistant experience required.
- Proficiency in MS Office and office equipment necessary.
- Strong verbal and written communication skills essential.
Responsibilities
- Greeting visitors and managing visitor logs.
- Answering and screening phone calls.
- Managing calendars and scheduling appointments.
- Preparing documents and handling general office duties.
- Monitoring inventory and ordering office supplies.
- Assisting with HR tasks and supporting events.
Skills
Tools
Manages the front desk, greets visitors, handles calls, and provides crucial administrative support like scheduling, correspondence, filing, and managing supplies, requiring excellent organization, communication, and multitasking skills to maintain smooth office flow and support staff/management.
- Front Desk Management: Greeting visitors, directing them, managing visitor logs, maintaining a tidy reception area, and controlling office access.
- Communication Hub: Answering, screening, and forwarding phone calls; managing incoming/outgoing mail, emails, and deliveries.
- Scheduling & Coordination: Managing calendars, booking meetings, scheduling appointments, and coordinating travel arrangements.
- Administrative Support: Preparing documents (memos, reports, presentations), data entry, filing, photocopying, and handling general office duties.
- Office Supplies & Logistics: Monitoring inventory, ordering supplies, and assisting with office organization.
- Support for Staff: Assisting with HR tasks (onboarding), liaising with other departments, and supporting events.
- Experience: Previous receptionist or administrative assistant role.
- Technical Skills: Proficiency in MS Office (Word, Excel, Outlook) and office equipment.
- Soft Skills: Strong verbal/written communication, multitasking, time management, organizational skills, professionalism, and a customer-service attitude.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.