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Secretary to Management
Job summary
A food industry company in Selangor seeks a professional for the role of Meeting & Schedule Coordinator. The candidate will coordinate MD/CEO meetings, manage communications with various departments, and assist with various operational tasks. Applicants must have a diploma or degree in Business Administration, proficiency in Microsoft Office 365, and strong communication skills in both Bahasa and English. The company values organization and confidentiality, and the role entails working closely with the MD/CEO and department heads.
Qualifications
- Strong proficiency in Microsoft Office 365 required.
- Education background in Business Administration or related field.
- Excellent communication skills in both Bahasa and English needed.
Responsibilities
- Assist in coordinating MD/CEO meetings through the PA.
- Prepare meeting agendas and manage invitations.
- Handle communication with all departments and external parties.
- Assist with meeting, business trips, and audits.
Skills
Education
Assist in coordinating MD/CEO meetings through the PA.
Prepare meeting agenda's, manage invitations and record action items.
Track deadlines and ensure follow-up actions are completed by relevant departments.
Act a a liaison between the MD/CEO, his PA and internal departments
Handle communication with all HOD's, consultants, customers, suppliers or external parties when required.
Monitor tasks assigned by the MD/CEO and report progress to his PA.
Assist with meeting and business trip arrangements, audits, events and any internal sessions,
handle ad-hoc tasks assigned by PA to MD/CEO from time to time.
Maintain strict confidentiality of management and company information.
Education - Diploma or Degree in Business Administrarion, Office Management or related field.
Technical Skills - Strong proficiency in Microsof Office 365. Ability to prepare letters, meeting minutes and basic reports.
Soft Skills & Personal Attributes - Well organized, detail-organized, and able to prioritize tasks effectively. High level of initiatives, able to work independently with minimal supervision. She also need to have good communication skills in Bahasa and English. Profesional, mature, and capable of handling confidential information. Lastly, must know how to manage tasks simultaneously.
Reports to: PA to MD/CEO
Works closely with MD/CEO , PA to MD/CEO and all HOD's.
* The salary benchmark is based on the target salaries of market leaders in their relevant sectors. It is intended to serve as a guide to help Premium Members assess open positions and to help in salary negotiations. The salary benchmark is not provided directly by the company, which could be significantly higher or lower.