Executive Assistant to CEO

Private Advertiser; Pagoh; On-site; MYR 100,000 - 150,000; Full time

Job summary

A private organization in Malaysia is seeking a proactive administrative assistant to support the CEO. This role involves managing the CEO's calendar, preparing necessary documents, and liaising with both internal and external stakeholders. The ideal candidate should possess excellent organizational capabilities, discretion, and strong communication skills. This position requires handling various tasks related to the CEO's professional and personal commitments, ensuring support is provided with utmost professionalism.

Qualifications

• Strong communication skills for liaising with stakeholders and managing correspondence.
• Excellent organizational skills for managing schedules and logistics.
• Experience in administrative roles supporting high-level executives.

Responsibilities

• Manage the CEO’s calendar and travel arrangements.
• Prepare documents and reports for the CEO.
• Liaise with stakeholders on behalf of the CEO.
• Coordinate logistics for meetings and events.
• Handle sensitive personal matters with discretion.

Skills

Proactive administrative support

Calendar management

Liaison skills

Discretion and professionalism

Job description

Provide high-level, proactive administrative, personal, and strategic support to the CEO. Manage the CEO’s schedule, communication, logistics, and priorities, while also overseeing selected administrative functions that directly support the CEO.

Key Responsibilities

• Manage the CEO’s calendar, appointments, and travel arrangements (local & international)
• Prepare documents, slide decks, meeting notes, reports, and confidential briefs for the CEO
• Track, follow up, and report on delegated tasks and CEO priorities across departments
• Liaise between CEO and internal/external stakeholders (staff, clients, agencies, government bodies)
• Oversee renewal of key licenses, insurance, and certificates relevant to the CEO’s oversight
• Coordinate logistics for meetings, factory tours, CEO events, and official visits
• Act as point of contact for communication on CEO’s behalf (WhatsApp, email, phone)
• Support CEO’s content planning and public presence (e.g., TikTok, Facebook, LinkedIn, speaking events)
• Handle personal scheduling, errands, and sensitive matters with professionalism and discretion
• Assist in preparing proposals, documentation, and submissions to external bodies (e.g., grant applications, compliance docs)