Executive Assistant to the CEO

Khalifa Resources Sdn Bhd; Kuala Lumpur; On-site; MYR 100,000 - 150,000; Full time

Job summary

A distinguished resources company in Kuala Lumpur is seeking a Mid Level Executive Assistant to support the CEO. Key responsibilities include managing communications, drafting documents, and ensuring efficient operations within the CEO's office. Ideal candidates should possess strong organizational skills and experience in a similar role, along with proficiency in Microsoft Office. The position demands discretion, agility, and the ability to handle various tasks in a dynamic environment.

Qualifications

• Proven experience as an Executive Assistant or similar role.
• Excellent written and verbal communication skills.
• Strong organizational skills and ability to multitask.

Responsibilities

• Review and assess incoming documents for the CEO.
• Draft and edit correspondence and presentation materials.
• Maintain a secure filing system for confidential documents.
• Act as the primary point of contact for the CEO's office.
• Assist in planning and executing special projects.

Skills

Communication Skills

Time Management

Research Skills

Discretion and Confidentiality

Microsoft Office Proficiency

Tools

Microsoft Office Suite

Job description

Executive Assistant to Founder (Mid Level)

Responsibilities:

• Review and assess incoming documents, memos, and communications; distribute or escalte as appropriate.
• Prepare and format documents for review and presentation to the Board, internal leadership, or external stakeholders.
• Maintain a secure and organized filing system for confidential and sensitive materials.

2. Execution and Delivery

• Draft, proofread, and edit correspondence, reports, and presentation materials on behalf of the CEO.
• Manage and prioritize communications, acting as a gatekeeper for emails, memos, and meeting requests.
• Track action items and ensure timely follow‑ups.

3. Strategic and Industry Support

• Conduct research, compile data, and prepare briefing notes to support the CEO's internal and external engagements.
• Provide input and feedback on key strategic documents, initiatives, and industry‑related matters.
• Monitor developments in the industry and provide relevant insights or summaries as needed.

4. Stakeholder Liaison

• Act as the primary point of contact for all internal and external parties on matters pertaining to the CEO's office.
• Coordinate communications and ensure seamless interactions across departments, partners, and key Job.
• Represent the CEO's office with professionalism and discretion at all times.

5. Special Projects and Ad Hoc Support

• Assist in planning, coordination, and execution of special projects or initiatives as assigned by the CEO.
• Support the CEO in cross‑functional or high‑priority tasks that require agility and discretion.

Unlock job insights

Your application will include the following questions:

• What's your expected monthly basic salary?
• Which of the following types of qualifications do you have?
• How many years' experience do you have as an Executive Assistant to the Chief Executive Officer?
• Which of the following Microsoft Office products are you experienced with?
• Are you willing to travel for this role when required?
• How would you rate your English language skills?