Secretary to Management

EHH FOOD INDUSTRY SDN BHD; Teluk Panglima Garang; On-site; MYR 100,000 - 150,000; Full time

Job summary

A food industry company in Selangor seeks a professional for the role of Meeting & Schedule Coordinator. The candidate will coordinate MD/CEO meetings, manage communications with various departments, and assist with various operational tasks. Applicants must have a diploma or degree in Business Administration, proficiency in Microsoft Office 365, and strong communication skills in both Bahasa and English. The company values organization and confidentiality, and the role entails working closely with the MD/CEO and department heads.

Qualifications

• Strong proficiency in Microsoft Office 365 required.
• Education background in Business Administration or related field.
• Excellent communication skills in both Bahasa and English needed.

Responsibilities

• Assist in coordinating MD/CEO meetings through the PA.
• Prepare meeting agendas and manage invitations.
• Handle communication with all departments and external parties.
• Assist with meeting, business trips, and audits.

Skills

Strong proficiency in Microsoft Office 365

Good communication skills in Bahasa

Good communication skills in English

Well organized

Detail-oriented

Ability to prioritize tasks

Education

Diploma or Degree in Business Administration or Office Management

Job description

Meeting & Schedule Coordination

Assist in coordinating MD/CEO meetings through the PA.

Prepare meeting agenda's, manage invitations and record action items.

Track deadlines and ensure follow-up actions are completed by relevant departments.

Inter-Department Coordination

Act a a liaison between the MD/CEO, his PA and internal departments

Handle communication with all HOD's, consultants, customers, suppliers or external parties when required.

Monitor tasks assigned by the MD/CEO and report progress to his PA.

Operational & Ad-hoc Support

Assist with meeting and business trip arrangements, audits, events and any internal sessions,

handle ad-hoc tasks assigned by PA to MD/CEO from time to time.

Maintain strict confidentiality of management and company information.

JOB REQUIREMENTS

Education - Diploma or Degree in Business Administrarion, Office Management or related field.

Technical Skills - Strong proficiency in Microsof Office 365. Ability to prepare letters, meeting minutes and basic reports.

Soft Skills & Personal Attributes - Well organized, detail-organized, and able to prioritize tasks effectively. High level of initiatives, able to work independently with minimal supervision. She also need to have good communication skills in Bahasa and English. Profesional, mature, and capable of handling confidential information. Lastly, must know how to manage tasks simultaneously.

Reports to: PA to MD/CEO

Works closely with MD/CEO , PA to MD/CEO and all HOD's.