Executive Assistant to CEO

Jobstreet Malaysia; Johor; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading employment agency in Malaysia is seeking an experienced Executive Assistant to provide high-level administrative support to the CEO. You will manage the CEO's calendar, handle communication, and coordinate logistics for various events. The ideal candidate will be discreet, professional, and capable of managing sensitive matters. This role requires strong organizational skills and the ability to liaise effectively with stakeholders.

Responsibilities

• Manage the CEO’s calendar, appointments, and travel arrangements (local & international).
• Prepare documents, slide decks, meeting notes, reports, and confidential briefs for the CEO.
• Track, follow up, and report on delegated tasks and CEO priorities across departments.
• Liaise between CEO and internal/external stakeholders.
• Oversee renewal of key licenses, insurance, and certificates relevant to the CEO’s oversight.
• Coordinate logistics for meetings, factory tours, CEO events, and official visits.
• Act as point of contact for communication on CEO’s behalf.
• Support CEO’s content planning and public presence.
• Handle personal scheduling, errands, and sensitive matters with professionalism and discretion.
• Assist in preparing proposals, documentation, and submissions to external bodies.

Job description

Provide high-level, proactive administrative, personal, and strategic support to the CEO. Manage the CEO’s schedule, communication, logistics, and priorities, while also overseeing selected administrative functions that directly support the CEO.

Key Responsibilities

• Manage the CEO’s calendar, appointments, and travel arrangements (local & international)
• Prepare documents, slide decks, meeting notes, reports, and confidential briefs for the CEO
• Track, follow up, and report on delegated tasks and CEO priorities across departments
• Liaise between CEO and internal/external stakeholders (staff, clients, agencies, government bodies)
• Oversee renewal of key licenses, insurance, and certificates relevant to the CEO’s oversight
• Coordinate logistics for meetings, factory tours, CEO events, and official visits
• Act as point of contact for communication on CEO’s behalf (WhatsApp, email, phone)
• Support CEO’s content planning and public presence (e.g., TikTok, Facebook, LinkedIn, speaking events)
• Handle personal scheduling, errands, and sensitive matters with professionalism and discretion
• Assist in preparing proposals, documentation, and submissions to external bodies (e.g., grant applications, compliance docs)