Administration jobs in Malaysia

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Plan, organise, and execute facilitation programmes and collaboration initiatives for Malaysian professionals abroad by ensuring timely and impactful delivery

Identify new opportunities through networking, attending relevant events, and engaging with stakeholders and develop new initiatives that benefit Malaysian professionals abroad while strengthening facilitation and collaboration efforts

Build and maintain strategic partnerships while working closely with the Lead and the Department to design, enhance and implement initiatives based on insights, data and user needs

Collaborate with other MyHeart Facilitation business units to deliver relevant engagements including networking sessions with Malaysian employers, knowledge sessions and other facilitation programmes

Oversee day-to-day operational and financial processes including budget monitoring, expenditure tracking and ensuring efficient programme management

Responsible for data collection, research and data management efforts to inform programme enhancements and support initiatives beneficial to Malaysians abroad

Track KPIs, programme progress, event outcomes, schedule changes and new opportunities by ensuring the team stays aligned and informed

Monitor and gather stakeholder feedback to provide insights, recommendations and adjustments that improve programme effectiveness

Support cross-functional team objectives, stepping in where needed to drive successful outcomes and perform any additional duties as assigned by management

Proven ability to plan and manage multiple initiatives with excellent organisational skills, attention to detail and the capacity to identify opportunities, propose initiatives and collaborate effectively with internal teams and external stakeholders

Strong networking skills with experience engaging diverse stakeholders (e.g., employers, government agencies, higher institutions, vendors and corporate partners) and building strategic relationships

Working knowledge of project management principles including scheduling, budgeting and progress tracking

Solid analytical, communication and reporting skills with the ability to gather feedback, interpret data and provide insights to improve programmes

Good command of English and Bahasa Malaysia (written and spoken)

Proficiency in Microsoft Office (Excel, PowerPoint, Word); experience with data management or reporting tools is a plus

Job requirements:

3 – 5 years of experience in stakeholder engagement, project management, programme coordination, partnership development and working with diverse audiences and/or diaspora communities

Bachelor’s degree in Human Resources, Communications, Psychology, Business Administration or a related field