Project Administrative Assistant - Gemas, Negeri Sembilan

ADVANCECON; Gemas; On-site; MYR 100,000 - 150,000; Full time

Job summary

A leading earthwork and infrastructure contractor seeks an HR Administrator for a site in Gemas, Negeri Sembilan. The role involves managing HR matters for site staff and requires a Diploma in Business Administration or Human Resources along with 2-3 years of administrative experience. Proficiency in Microsoft Office is a must and fresh graduates are welcome to apply. The contract lasts for 2 years with potential for renewal based on performance, and the working hours are Monday to Friday, Saturday mornings included.

Qualifications

• Minimum of 2-3 years of experience in an administrative support role.
• Experience working in the construction industry is preferred.
• Fresh graduates are welcome to apply.

Responsibilities

• Handle HR matters for site-based operational staff.
• Assist the manager in resolving employee concerns and grievances.
• Record and manage documents related to employee attendance and working hours.
• Implement efficient documentation processes ensuring compliance.

Skills

Proficiency in Microsoft Office (MS Outlook, Excel, Word)

Good communication skills

Self-motivated

Ability to work independently

Assertive nature

Education

Diploma in Business Administration or Human Resources

Job description

Join one of Malaysia’s leading earthwork & infrastructure contractors and work on major, high-impact projects. Get hands-on site experience, strong project exposure, and room to grow in a fast-moving engineering environment. If you’re looking for real career development and challenging site work, Advancecon is the place to build your future.

Job description

• Handle HR matters for site-based operational staff, including recruitment, leave, and resignation submissions to HQ-Human Resource Department.
• Assist the manager in resolving employee concerns, conflicts, and grievances.
• Support the manager with on-site disciplinary actions, including compiling and recording documents for submission to HQ-Human Resource Department.
• Record and verify on-site manpower data against designations.
• Record and manage documents, including employee attendance, working hours, diesel management records, all types of leave, hostel, and transportation.
• Implement efficient documentation processes and workflows, ensuring compliance with company standards and practices.
• Undertake any other duties and responsibilities as instructed by management.

Job requirements

• Candidates should possess a Diploma in Business Administration or Human Resources, or equivalent field.
• Minimum of 2 - 3 years of experience in an administrative support role.
• Fresh graduates are welcome to apply!
• Experience working in the construction industry is preferred.
• Proficiency in Microsoft Office (MS Outlook, Excel, Word) is a must.
• Self-motivated and able to work independently.
• Possess an assertive nature and a strong personality, with good communication skills.
• Applicants must be able to work in Gemas, Negeri Sembilan.
• Applicants must be able to work on Saturday (8 AM-1 PM).

Role details

Contract period: 2 years (renewable based on experience)

Working hours: Monday - Friday (8 AM-5 PM), Saturday (8 AM-1 PM)

Project site location: Ladang Londah, Gemas, Negeri Sembilan