Purchasing Assistant cum Admin

SWAT MANAGEMENT & CONSULTANCY SDN BHD; Puchong; On-site; MYR 30,000 - 40,000; Full time

Job summary

A management consultancy firm in Puchong is seeking a detail-oriented Purchasing Assistant cum Admin to support procurement operations for multiple F&B brands. This role involves sourcing and liaising with suppliers, coordinating with various teams, and ensuring quality standards for all materials. Ideal candidates are fresh graduates with a diploma or degree in relevant fields, possessing strong organizational and communication skills. Knowledge of Mandarin is a plus. Join a dynamic team to drive efficiency and support growth across the restaurant concepts.

Qualifications

• Fresh graduates are welcome to apply.
• Ability to communicate in Mandarin is an advantage.
• Basic knowledge of purchasing or procurement is an advantage.

Responsibilities

• Assist the Senior in daily procurement operations.
• Source, evaluate, and liaise with suppliers.
• Coordinate with kitchen and operations teams.
• Track and manage purchase orders.
• Maintain and update supplier information.
• Handle purchase orders and invoices.
• Ensure all purchased materials meet quality standards.
• Prepare procurement reports and performance summaries.
• Support sourcing for new products.

Skills

Detail-oriented

Organizational skills

Communication skills

Basic computer skills

Willing to learn

Education

Diploma or Degree in Business Administration, Supply Chain, Operations, Accounting

Job description

SWAT Management & Consultancy is a management company providing Accounting, HR, Marketing, and Operation support to a group of F&B brands.

As our business continues to expand, we are establishing a dedicated Procurement Department to ensure efficient sourcing and smooth supply of ingredients and materials across our restaurants.

We are now looking for a detail-oriented and responsible Purchasing Assistant cum Admin to join our growing team. If you are organized, numbers-driven, and enjoy working in a dynamic F&B environment, we’d love to meet you!

Our Brands:

2013 Seafood Restaurant (Bayu Tinggi)

2013 Seafood Restaurant (Rimbayu)

2013 Stash Recipes (Subang) – Coming Soon Dec 2025

The Oscar Banquet Hall

What you’ll be doing

• Assist the Senior in daily procurement operations, including quotation requests, price comparison, purchase order (PO) preparation, and delivery follow-up
• Source, evaluate, and liaise with suppliers to ensure competitive pricing, consistent quality, and reliable supply
• Coordinate with kitchen, inventory, operations, production, and quality assurance teams to align purchasing with operational needs and maintain optimal stock levels
• Track and manage purchase orders to ensure timely delivery and prevent supply disruptions
• Maintain and update supplier information, quotations, contracts, and price lists
• Handle purchase orders, invoices, delivery orders, and payment-related documentation to ensure accuracy and proper filing
• Ensure all purchased ingredients and materials meet company quality standards and comply with food safety and regulatory requirements
• Prepare purchasing records, procurement reports, cost analysis, pricing trends, and supplier performance summaries for management review
• Support sourcing of new ingredients or materials for new product and menu development
• Perform ad-hoc administrative and purchasing tasks as assigned by the department head

What we’re looking for

• Diploma or Degree in Business Administration, Supply Chain, Operations, Accounting, or related fields
• Fresh graduates are welcome to apply
• Basic knowledge of purchasing or procurement is an advantage but not required
• Willing to learn, responsible, and detail-oriented
• Able to communicate clearly with suppliers and internal teams
• Basic computer skills (Excel, email, documentation)
• Able to work in a fast-paced environment and handle multiple tasks
• Ability to communicate in Mandarin is an advantage

SWAT is the management team behind the 2013 Group, supporting multiple F&B brands and restaurant concepts across Malaysia. We handle key business functions including operations management, human resources, finance, marketing, and outlet development, ensuring smooth daily operations, consistent service standards, and sustainable growth for all outlets under the Group. By driving efficiency and supporting expansion, SWAT serves as the backbone of the 2013 Group’s continued success.