Office Assistant jobs in United States

Job Purpose: To provide support by performing relative office management and administrative duties to ensure smooth operations.

Administration

• Responsible for smooth day-to-day operations and the credibility of all outputs provided. This will include all aspects of IT support for the general working environment regarding office equipment.
• Undertake all executive support work required to help discharge duties efficiently and effectively.
• First point of contact for all inquiries relating to administrative and support matters such as hiring target allocations, attendance & leaves, and training coordination.
• Maintain daily appointments, receive clients, and ensure that they are comfortable while waiting to meet the heads of the departments.
• Initiate and manage all general business correspondence (e.g., emails, letters, reports, legal documentation, faxes if any). Control and manage the distribution of all business-sensitive or confidential material for the heads.
• Prepare presentations and supporting papers to support the delivery of information required. Undertake additional responsibilities from the team to support their day-to-day work when required.
• Undertake any special projects for the departments/teams.

Policies, Systems, Processes, and Procedures

• Follow all relevant policies, processes, standard operating procedures, and instructions so that work is carried out in a controlled and consistent manner.

MIS and Reports

• Provide input to the preparation of timely and accurate statements and reports to meet team and/or wider GCF team requirements, policies, and standards.

Qualifications:

Minimum Qualification

• Diploma or bachelor's degree in Business Administration, Management, Banking, or any related discipline.

Knowledge, Skills, and Attributes:

• Good working experience and track record.
• Excellent interpersonal and communication skills (both written and oral).
• Excellent planning and organizational skills to always meet deadlines.
• Well-versed with computer-related skills and knowledge of other office equipment.
• Confident and must have the ability to work without supervision.
• Ability to address client inquiries and to receive VIP clients.

Minimum Experience

• 3 years of experience in an administrative role supporting senior executives.

Remote Work: No

Employment Type: Full-time