Admin Assistant

Caliberly; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A financial services company in Dubai seeks an Administrative Support specialist to assist sales and operations teams. Responsibilities include managing records, scheduling meetings, and preparing reports. Ideal candidates should have a high school diploma, 1-2 years of relevant experience, and proficiency in MS Office. Strong organizational skills and attention to detail are essential.

Qualifications

• 1-2 years of experience in an administrative or support role.
• Proficiency in MS Office (Word, Excel, PowerPoint).
• Ability to handle confidential information with integrity.

Responsibilities

• Provide administrative support to the sales and operations teams.
• Manage and maintain accurate records of applications.
• Coordinate with DSAs to track sales submissions.

Skills

Organizational skills

Communication skills

Proficiency in MS Office

Detail-oriented

Problem-solving

Education

High school diploma or equivalent

Bachelor's degree

Tools

CRM tools

Job description

• Provide administrative support to the sales and operations teams, ensuring smooth workflow.
• Manage and maintain accurate records of applications, approvals, and related documentation.
• Coordinate with DSAs to track sales submissions, commissions, and payouts.
• Schedule and organize meetings, appointments, and training sessions.
• Handle correspondence, including emails and phone calls, professionally and promptly.
• Prepare reports and presentations as needed for management review.
• Monitor office supplies and ensure timely procurement as per requirements.
• Assist in onboarding new team members and facilitating orientation sessions.

Requirements:

• High school diploma or equivalent; a bachelors degree is a plus.
• 1-2 years of experience in an administrative or support role, preferably in the financial services sector.
• Proficiency in MS Office (Word, Excel, PowerPoint) and familiarity with CRM tools.
• Strong organizational and time-management skills.
• Excellent verbal and written communication skills.
• Ability to handle confidential information with integrity.
• Detail-oriented with a proactive approach to problem-solving.