Administrative Assistant

Recooty; Dubai; On-site; AED 60,000 - 80,000; Full time

Job summary

A global company in Dubai is seeking an Administrative Coordinator to manage meeting logistics, support HR functions, and handle administrative tasks. Candidates should possess a High School Diploma and intermediate MS Office proficiency. Preferred qualifications include a Bachelor's degree and previous administrative experience. This role requires excellent communication, organizational skills, and the ability to manage multiple priorities.

Qualifications

• High School Diploma or equivalent required.
• Intermediate MS Office skills necessary.
• 1 year of administrative experience is preferred.

Responsibilities

• Coordinate meeting logistics and manage financial administrative tasks.
• Support HR activities including hiring and onboarding.
• Create and manage SharePoint sites and shared drives.

Skills

MS Office proficiency

Excellent communication skills

Organizational skills

Critical thinking

Education

High School Diploma

Bachelor’s degree

Job description

What You Will Do

• Coordinate meeting logistics, including reserving conference rooms, equipment setup, and creation of presentations and preparing meeting materials
• Pull reports and information from Ecolab systems
• Calendar management across time zones
• Manage financial administrative tasks related to corporate card use and expenses and manage accurate processing of departmental invoices
• Coordinate domestic and international travel arrangements including processing of visas for international travel
• Provide support with HR related items including hiring, on‑boarding, promotions & transfers, terminations, talent planning, salary adjustments, tracking of recruitment activities, etc.
• Compile and edit presentation details from multiple people and sources; Distribute reports to stakeholders
• Prepare and maintain agendas, action item lists, issues lists and program plans; Escalate issues promptly
• Exercise judgment and make decisions to promote smooth workflow and prioritization
• Ensure that internal and external client demands are met
• Create, organize and manage various SharePoint sites and shared drives

Minimum Qualifications

• High School Diploma or equivalent
• Intermediate proficiency in MS Office (Outlook, Excel, PPT)
• Immigration sponsorship is not available for this position

Preferred Qualifications

• Bachelor’s degree
• 1 year of administrative experience
• Ability to successfully manage multiple, competing priorities to meet deadlines
• Excellent verbal and written communication skills, with a strong customer service focus
• Organizational skills and attention to detail
• Ability to anticipate needs, be resourceful, and use sound judgment and tact
• Critical thinking, analytical, and problem solving skills
• Learning agility; Ability to quickly gain knowledge of organizational operations, procedures, and staff
• Ability to work independently, as well as collaborate in a team environment
• Reliability, flexibility and approachability
• Process oriented, adaptable, reliable, flexible and approachable