Executive Office Manager

Aktaf; Dubai; On-site; AED 120,000 - 200,000; Full time

Job summary

A dynamic company in Dubai is seeking a highly organized Executive Office Manager to ensure smooth operations and support the executive team. Responsibilities include managing schedules, facilitating communication among staff, and overseeing daily office operations. The ideal candidate possesses exceptional organizational and communication skills, with experience in a fast-paced environment. This role offers an opportunity to contribute to executive strategy and operational success.

Qualifications

• Proven experience as an executive assistant or office manager in a fast-paced environment.
• Exceptional organizational and time management skills with strong attention to detail.
• Excellent written and verbal communication skills to interact effectively with all levels of staff.

Responsibilities

• Oversee daily operations of the executive office for efficiency and effectiveness.
• Manage schedules, meetings, and travel arrangements for the executive team.
• Liaise between executives and other departments for effective communication.

Skills

Organizational Skills

Communication Skills

Time Management

Problem-Solving

Technical Proficiency

Tools

Microsoft Office Suite

Project Management Tools

Job description

We are seeking a highly organized and proactive Executive Office Manager to join our dynamic team in Dubai, UAE. This role is pivotal in ensuring the smooth operation of our executive office and supporting the executive team in achieving their strategic objectives. The ideal candidate will possess exceptional organizational skills, a keen attention to detail, and the ability to manage multiple tasks efficiently. As the Executive Office Manager, you will be responsible for overseeing the day-to-day operations of the executive office, coordinating schedules, and facilitating communication between executives and other departments. Your role will also involve managing special projects, providing administrative support, and ensuring that the executive team has the resources they need to succeed.

Another important aspect of the role is the coordination of executive schedules, where precision and promptness are paramount. The Executive Office Manager will handle appointments, meetings, and travel arrangements while ensuring that all related documentation and resources are readily available for the executive team.

Responsibilities

1. Oversee the daily operations of the executive office, ensuring efficiency and effectiveness in all administrative processes.
2. Manage and coordinate the executive team’s schedules, including meetings, appointments, and travel arrangements.
3. Act as a liaison between executives and other departments, facilitating communication and collaboration.
4. Prepare and organize materials for meetings, including agendas, reports, and presentations.
5. Monitor and manage budgets for office supplies, travel, and other expenses related to the executive office.
6. Assist in the planning and execution of special projects and initiatives as directed by the executive team.
7. Implement office policies and procedures to enhance operational efficiency.
8. Maintain confidentiality and discretion in handling sensitive information.
9. Provide support in preparing and editing correspondence, reports, and other documents.
10. Foster a positive office environment that promotes teamwork and collaboration among staff.

Preferred Candidate

1. Proven experience as an executive assistant or office manager in a fast-paced environment.
2. Exceptional organizational and time management skills with a strong attention to detail.
3. Excellent written and verbal communication skills, with the ability to interact effectively with all levels of staff.
4. Strong problem-solving skills and the ability to handle multiple tasks simultaneously.
5. High level of proficiency in office software, including Microsoft Office Suite and project management tools.
6. Ability to maintain confidentiality and exercise discretion in all matters.
7. Demonstrated ability to work independently and as part of a team.
8. Strong interpersonal skills and the ability to build relationships with diverse stakeholders.
9. Flexibility and adaptability to changing priorities and demands.
10. Knowledge of office management procedures and best practices.

Skills

• Organizational Skills: The ability to manage multiple tasks, prioritize effectively, and maintain a structured approach to work is crucial for ensuring the smooth operation of the executive office.
• Communication Skills: Strong written and verbal communication skills are essential for liaising between executives and other departments, as well as for preparing reports and presentations.
• Time Management: Proficiency in managing time efficiently to meet deadlines and ensure that the executive team’s schedules run smoothly is vital.
• Problem-Solving: The ability to identify issues and develop effective solutions is important for overcoming challenges that arise in a dynamic office environment.
• Technical Proficiency: Familiarity with office software such as Microsoft Office Suite, project management tools, and communication platforms is necessary for executing daily tasks effectively.