Executive Assistant

ITP Media Group; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading media company in Dubai is seeking an Executive Assistant to support senior management. The ideal candidate will have at least 4 years of experience, excellent communication and organizational skills, and proficiency in MS Office. Responsibilities include managing schedules, booking travel, and maintaining internal priorities. This position requires attention to detail and the ability to handle confidential information. Competitive compensation and a dynamic work environment await the right candidate.

Qualifications

• 4 years of experience in a similar position.
• Knowledge of office management systems and procedures.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the senior management’s calendar and schedule meetings.
• Take meeting action points and follow up.
• Book travel and prepare complex itineraries.

Skills

Communication skills

Organizational skills

Time management

Proficiency in MS Office

Attention to detail

Education

High School Diploma/GCSE

Job description

ITP Media Group reaches an audience of more than 104.6 million people across the Middle East and beyond through its leading websites, portals, social media platforms, events, conferences, award ceremonies, magazines, books and social media influencers agency. We are one of the largest media companies in the Middle East with a portfolio of more than 40 brands. These brands include major international and regional names such as Time Out, Arabian Business, Harpers Bazaar and Construction Week.

The successful candidate will play a key role in understanding the needs of the business to achieve maximum efficiency and effectiveness. The ideal candidate should have excellent oral and written communication skills, organisation skills and a professional presentation. If you have previous experience as an Executive Assistant, a Personal Assistant or as a Senior Administrative Assistant and have familiarity within the media industry we’d like to meet you.

Key Responsibilities

• Manage the senior management’s calendar, schedule meetings and produce agendas.
• Take meeting actions points and follow them up with the senior management team.
• Book travel and prepare complex travel itineraries including arrangement of flights, accommodation, visas and transfers.
• Maintain a high level of awareness of internal priorities and support required.
• Develop and maintain a comprehensive knowledge of the company providing excellent support to senior management.
• Manage senior management report and update requests ensuring information is garnered in a timely and accurate manner.
• Manage senior management’s expenses and petty cash.
• General admin support to senior management including drafting letters, emails, reports, bill payments.
• Conduct ad hoc comprehensive research.
• Attend high profile events as requested by senior management.
• Build relations with key staff in order to glean updates and data quickly upon request.
• Support corporate team with duties including content updates, event management, research and other ad hoc duties.
• Support ad‑hoc projects requested by senior management.

Person Requirements

• Knowledge of office management systems and procedures.
• Proficiency in MS Office (MS Word and MS Excel).
• Excellent time management skills and the ability to prioritize work.
• Attention to detail and problem‑solving skills.
• Excellent written and verbal communication skills.
• Strong organizational skills with the ability to multi‑task.
• Ability to take initiative and be proactive.
• Ability to work independently and as part of a team.
• Ability to handle confidential information with discretion.
• Flexible schedule to accommodate occasional evening and weekend hours.

Qualifications & Experience

• 4 years of experience in a similar position.
• Minimum High School Diploma/GCSE.